Tasks and responsibilities

In particular, the incumbent will:

•    Provide support in the day-to-day work related to project activities in line with the approved work-plans.
•    On instruction of the supervisor, prepare a broad variety of administrative actions necessary for the timely implementation of projects, including recruitment actions, briefing schedules and procurement of equipment, works and services as well as partnership agreements (OPIM, LoA ), Travel Authorizations.
•    Maintain up-to-date basic records required for project implementation, and reference records on directives and procedures relating to field operations work; reconcile operational records with other corporate records of the organization.
•    Liaise with staff on all administrative and operations matters as requested.
•    Ensure the completeness and quality of data and documentation in the Field Programme Management Information System (FPMIS) for all field projects in the country, including proposals in the pipeline throughout the project cycle.
•    Monitor the financial situation (budget, cash flow forecasting, and expense allocations) of projects, ensure proper project budget management, and assist in preparation of project/budget revisions as required.
•    Support all concerning the opening/completion/closure of field projects, including raising of PRs/POs in GRMS and identification and follow up of back charges and project follow-up requirements with regards to PO closured and transfer of equipment of equipment to and from partner/counterpart institution.
•    Prepare analytical and financial reports on project financial performance as requested / required.
•    Follow up on clearance of pending commitments and general clean-up of the commitment tracker to facilitate closure of the project.
•    Support the review of final financial report and statements, invoices, list of all supporting documents submitted by the Implementing Partner and compile the evaluation reports of the service providers in preparation of clearing final LOA payment.
•    Critically analyse and review payments to ensure that they are in line with the POs and contracts.
•    Process all interim and final LOA payments after the reports have been approved and receipt in GRMS.
•    Support in planning trainings/workshops and all travel related activities.
•    Any other duties assigned.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements    

• University degree in agriculture, economics, business administration and management, international relations or another field related to the work of the Organization.
• 5 years of relevant experience in the management, operation and support of emergency and development projects and programmes
•    Working knowledge of English and Urdu.
•    National of Pakistan.

FAO Core Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

Technical/Functional Skills 

•    Work experience in more than one location or area of work.
•    Extent and relevance of experience in field programme/project operations in the food security and agriculture sector.
•    Extent and relevance of experience in providing support in the preparation of project proposals, project implementation, budget preparation, monitoring, revision, preparation of financial reports in donor specific formats.
•    Familiarity with Project Cycle Management.