Qualification and Qualification

• Bachelor’s degree in Accounting or Finance
• Master’s Degree in Accounting or Finance
• At least 2 year experience in Payroll Processing and Management
• Certificate / Diploma in payroll administration will be an added advantage.

Skills and Competencies

• Knowledge of Belina / Paywell Systems
• Strong analytical and conceptual skills
• Strong numerical aptitude and attention to detail
• Excellent verbal and written communication skills
• Strong organisational and time management skills

Duties and Responsibilities

• Oversee the entire payroll process using Paywell, ensuring compliance with Zimbabwean labour laws and regulations.
• Ensure timely and accurate processing of monthly payroll for all staff, including deductions for taxes, pensions, and other withholdings.
•  Maintain up-to-date knowledge of Zimbabwean taxation laws, labour regulations, and compliance requirements.
• Prepare and submit statutory returns, including PAYE, NSSA, and other relevant reports to government authorities.
• Conduct regular reconciliations of payroll accounts to ensure accuracy and resolve discrepancies.
• Ensure that payroll records are accurately maintained and reconciled with Sage Evolution accounting software.
• Supervise and mentor the payroll team fostering a collaborative work environment.
• Train staff on payroll procedures and systems to ensure proficiency and compliance.
• Develop and implement payroll policies and procedures to enhance efficiency and accuracy.
• Coordinate internal and external payroll audits, providing necessary documentation and responses to inquiries.
• Implement recommendations from audits to improve payroll processes and controls.
• Address payroll-related inquiries from employees, providing guidance on payroll matters, deductions, and benefits.
• Collaborate with Human Resources to ensure accurate employee data management and updates.
• Oversee the maintenance and optimisation of the Paywell payroll system, ensuring it meets the university’s requirements.
• Prepare payroll financial reports for management, highlighting trends, variances, and potential issues.
• Analyse payroll data to assist in budget preparation and forecasting.

POST B PAYROLL OFFICER

Qualifications and Experience

• Degree in Accounting or Finance
• At least 1 year post qualification experience in payroll processing.
• A Certificate / Diploma in Payroll Administration would be an added advantage
• Knowledge of Belina / Paywell system will be an added advantage

Duties and Responsibilities

• Assist in the preparation and processing of payroll, ensuring timely and accurate payments to all employees.
• Input and maintain accurate employee data, including new hires, terminations, and changes in pay rates.
• Ensure all payroll records are accurate and up-to-date, maintaining confidentiality of employee information.
• Conduct regular reconciliations of payroll data with Pastel and other relevant financial systems to ensure accuracy.
• Assist in resolving discrepancies and issues identified during reconciliations.
•  Ensure compliance with Zimbabwean labour laws, tax regulations, and university policies related to payroll.
•  Prepare and submit periodic payroll reports and statutory returns, including PAYE and NSSA contributions
• Respond to employee inquiries regarding payroll, deductions, benefits, and other related matters.
• Work closely with the Human Resources department to ensure accurate employee records and timely updates regarding employment changes.
• Collaborate on matters related to employee benefits, leave accruals, and other payroll-related issues.
• Maintain organized and accurate payroll records and documentation in accordance with university policies and legal requirements.
• Ensure that all payroll-related files are securely stored and easily accessible for audits and inquiries.
• Performing medical aid reconciliations