The incumbent will oversee the administration of all activities in the office of the CEO, promote the corporate image by representing the CEO internally and externally, provide liaison between the CEO, key executives, stakeholders and employees and perform secretariat responsibilities to the CEO’s office by diarizing and facilitating implementation of daily operations.
Key Responsibility Areas:
- Maintain the neatness and well-being of the CEO’s office.
- Represent the CEO by welcoming visitors, handling correspondence, arranging functions, and addressing requests.
- Serve as a liaison between the CEO, staff and external stakeholders.
- Arrange corporate travel and meetings, including itineraries, scheduling, and accommodations.
- Provide timely information on external travel for Board members and Secretariat.
- Establish and maintain confidential filing systems.
- Answer and screen phone calls, taking accurate messages.
- Provide confidential administrative support to the CEO.
- Regulate and manage visitors and guests to the CEO’s office and board room, including refreshments.
- Record, type, and write minutes of Secretariat, Board, and Sub-Committee meetings for CEO review.
- Maintain a file of signed minutes from meetings and a diary of planned meetings and appointments for the CEO.
- Issue reminders to the CEO for scheduled activities and appointments.
Required Qualifications, experience, skills and attributes
- Diploma in Office Management and Technology, Secretarial Studies or related field
- Minimum of 2 years’ experience in a similar position.
- Advanced competence in Microsoft Suite (word, power point and excel).
- Good travel logistics, scheduling, presentation skills, meeting management and customer care skills.
- Excellent reporting and administrative writing skills.
- Effective meeting and calendar management competence.
- Good communication skills.
- people and interpersonal skills.
- Mature and maintains confidentiality.
- Advanced command of the English and siSwati languages: both written and spoken.
- Good administrative problem-solving and decision-making.
- Team player.
- A driver’s license is an added advantage.
- Knowledge or understanding of youth development programs will be an added advantage.
To apply: please email your resume and cover letter to accompanied by academic certificates to personal_assistant@snyc.org.sz and address your application to:
The Finance and Administration Manager,
Eswatini National Youth Council,
P.O. Box 8891,
Mbabane, Enguleni House.
( Swaziland Dairy Board building, suite No.03) : please place the position applied in the subject line.
Should you not hear from us in two weeks after the closing date please consider your application unsuccessful.
