Provide support to the office of the Representative by coordinating and monitoring relevant business processes and procedures and activities, paying attention to detail and adhering to deadlines.
You would be responsible for:
The Personal Assistant to the Representative will be responsible for:
Providing support to the office of the Representative
- Coordinates and monitors relevant business processes and procedures and activities, paying attention to detail and adhering to deadlines.
- Effectively provides general research support from records, reports and prepares periodic and ad hoc reports on programme and project activities.
- Prepares and maintains records documents and control plans for the monitoring of administrative and financial function of the office of the Representative.
- Manages the schedule and work program of the Representative, including official receptions.
- Keeps the Representative informed by providing relevant information, reports or status updates.
- Maintains telephone and address directory of all stakeholders, particularly frequently called persons.
- Organizes meetings for Representative; initiates and coordinates preparation of agenda and necessary documentation for meetings as well as workshops and conferences; acts as Secretary to the meetings.
- Maintains filing system for office of the Representative in accordance with established classification system.
- Draft routine correspondence.
- Act in accordance with the Standards of Conduct for the International Civil Service.
- Demonstrate loyalty and commitment to the aims, principles and purposes of the UN system and UNFPA.
- Perform other administrative and logistic support duties as required.
Qualifications and Experience:
Education:
Completed Secondary Level Education required. First level university degree is desirable.
Knowledge and Experience:
Six years of relevant experience in administration or office management.
Incumbent is expected to have thorough knowledge and use of all relevant computer software applications.
Languages:
Fluency in English; knowledge of other official UN languages, preferably French is desirable.
Required Competencies:
Values:
- Exemplifying integrity,
- Demonstrating commitment to UNFPA and the UN system,
- Embracing cultural diversity,
- Embracing change
Core Competencies:
- Achieving results,
- Being accountable,
- Developing and applying professional expertise/business acumen,
- Thinking analytically and strategically,
- Working in teams/managing ourselves, our relationships, and others
- Communicating for impact
Functional Competencies:
- Providing logistical support
- Managing data
- Managing documents, correspondence and reports
- Managing information and workflow
- Planning, organizing and multitasking
- Supporting financial data analysis
