Key Responsibilities:

• Coordinate and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Manage phone calls, emails, and correspondence on behalf of the executive, ensuring timely responses and follow-ups.
• Prepare agendas, take notes during meetings, and manage follow-up tasks.
• Organize business travel, including booking flights, and accommodation, and creating detailed itineraries.
• Prepare and edit correspondence, presentations, reports, and other documentation as needed.
• Track and reconcile the executive’s expenses, ensuring all costs are properly accounted for and within budget.
• Assist with various projects, ensuring deadlines are met and relevant stakeholders are updated on progress.
• Manage office supplies, coordinate events, and perform general office administrative duties.
• Handle sensitive information with the utmost discretion and professionalism.

Requirements

• Bachelor’s degree or equivalent experience preferred.
• 5-8 years of experience in a PA or administrative role.
• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and work under pressure.
• High level of discretion and confidentiality.
• Strong attention to detail.
• Ability to anticipate the executive’s needs and act proactively.