• Provides up-to-date information to senior officials regarding substantive political matters and country or regional issues;
• Drafts plans for start-up of operations and participates in the activities of implementation;
• Prepares analytical reports and papers on sensitive and high-profile matters of concern;
• Participates in the development, implementation and evaluation of assigned programs/projects;
• Assist in developing communication material that will assist effective implementation at the local level;
• Provide input on documentation and communication issues to any election guidelines, manuals or other such documents;
• Support to review and refine election information and communication strategy for the central as well as the local level;
• Ensure all political party related documents and paper works (registration document, letters, reports and etc.) are filed properly;
• Receive and check letters and deliver to the responsible offices;
• Sort, organize and maintain documents in secured and designated places;
• Develop an efficient filing system to make updating and retrieving files easier;
• Ensures safety and easy access to the election registration documents;
• Properly store documents into the record system;
• Responsible for handing out files when requested;
• Ensures the safe return of handout files;
• Identify and isolate out dated files;
• Develop and update file handling systems;
• Perform any other task as required.

Requirements

Education and Work Experience:

• 7 years for Bachelor | 5 years for Masters in Law, political Science, Human Rights, International Relations or any related field.

Knowledge:

• Proficient typing skills;
• Proficiency in Microsoft Word, PowerPoint, Outlook and Excel;
• Experience in developing outreach strategies and initiatives;
• Proven communication and presentation skills to large and varying audiences;
• Knowledge of Ethiopia’s political context;
• Excellent computer literacy and fluency in English and Amharic required;
• Excellent working level of English and Amharic languages; in both writing and speaking;

Know-How (Skills) (Technical competencies):

• Excellent knowledge of documentation
• Strong planning, communication and writing skills;
• Data organization and storage knowledge;
• Ability to ensure safety and protection of documents/files

Behavioral competencies:

• Willingness to adhere to all principle of confidentiality;
• Ability to show initiative, good judgment, and resourcefulness;
• Ability to work with senior management;
• Enthusiastic team player;
• Not member of a political party.
• Ability to perform effectively under high pressure, hardship conditions and long working hours;
• Sound analytical judgment;
• Ability to prioritize work, multi-task and meet deadlines;
• Capacity to handle with diplomacy and in a responsible and flexible manner sensitive political issues;
• Ability to show initiative, good judgment, and resourcefulness;
• An energetic self-starter with resilience, pace, interpersonal flexibility and comfort with ambiguity to succeed within the evolving and sometimes demanding context;
• High sense of integrity, have a strong ethical and moral principles,
• Experience in the development and delivery of guidelines, rules and regulations in an election context, or relevant and equivalent experience working with civil society organizations and implementing projects;
• An excellent team player, positive change manager and result orient personality;
• Ability to remain highly organized while handling multiple tasks under tight deadlines;
• Willingness to adhere to all principles of confidentiality;
• Able to work independently and in a team environment;