The Premises Management Support performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

Tasks And Responsibilities

Under the functional guidance of the Head of the Premises Management Team, the incumbent will:

• Ensure the general upkeep and maintenance of the premises; ensure that the lighting fixtures, plumbing, grounds, etc. are properly maintained; daily inspect office premises, log and report findings for corrective works to be undertaken;
• Monitor maintenance and other works undertaken on the premises by service providers; undertake regular site inspections to ensure conformity to approved plan and specifications; report deviations noted;
• Maintain a record (log) of repairs and maintenance;
• Assist to move, arrange or rearrange office furniture and equipment, as required;
• Verify that invoices submitted for payment by service providers are for work actually delivered; ensure that specifications and amounts invoiced correspond to order made and actually received;
• Collect monthly bills from premises service providers (electricians, plumbers, etc.), compile and submit for payment;
• Draft communication related to tasks, as required, and submit to supervisor for review;
• Oversee and provide regular updates concerning the advancement of the Beautification Project related to the RAF and Ghana Office. Additionally, diligently monitor the execution progress of projects for both the RAF and Ghana offices, and promptly communicate any challenges or concerns requiring managerial attention.
• Perform any other duties required;

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Secondary School Education. A university degree will be an advantage.

5 years of progressively responsible work experience in administrative, accounting, inventory management.

Working knowledge of English

National of Ghana or resident of the country with valid work permit.

FAO Core Competencies

Results Focus

Teamwork

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Computer literacy, accurate attention to detail

Customer-orientated with a strong sense of service, with good communication and interpersonal skills

Organisational and administration skills

Participative and able to work as part of a team

Knowledge of local languages would be an asset

High degree of discretion and ability to work under pressure

Limited or Good knowledge of FAO organizational structure