Major duties and responsibilities
- Liaise with the landlord of the office premises and other operational contacts such as vendors, suppliers and courier services to keep the office fully functional
- Coordinate package delivery and pick up
- Ensure that SFCG’s inventory list is updated on regular intervals
- Develop and oversee safety protocols, including the management of the security company
- Ensure that the door security system and key management is functioning properly
- Manage the telephone/intercom/internet system
- Provide logistical support for meetings and conferences on-site and off-site
- Respond to general emails and forward to the appropriate members of staff
- Provide orientation for new staff, visitors or consultants on the use of the general office equipment and other office systems
- Maintain office equipment and oversee repairs
- Manage the office fleet and approve any private vehicle hire
- Oversee vehicle repairs
- Maintain office logs on travel, inventory and fuel usage for generator, vehicles etc.
- Prepare travel arrangements, relevant documentation (tickets, visas etc.) and any necessary travel materials (Meeting confirmations, background or reference confirmations)
- Prepare and submit a monthly logistics report about the above to the Admin and Logistics Coordinator.
- Coordinate procurement process of goods and services, ensure necessary documentation
- Maintain and update vendor’s database for necessary goods and services
- Monitor quality and control cost on various office supplies, stationery, hotel accommodation, transportation and other equipment
- Provide support to HR where needed
- As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key duties.
Qualifications
Education
Bachelor’s Degree/HND in Business Administration, Management, procurement
Required Experience
2 – 3 years ́ professional experience providing administrative, logistical and/or operational support
Experience working in an international NGO is a plus
Experience working with little or no supervision
Other Relevant Requirements
- Resident in Plateau state is an added advantage
- Proven interest & commitment to humanitarian and development principles and a demonstrable understanding of conflict/post conflict development contexts
- Excellent in English (oral and written)
- Proven ability to prioritize tasks and meet deadlines; team player and effective communicator,
- Strong IT skills (Email, Microsoft Office applications, Google Drive, Google Docs, Sheets, Presentation).
- Good reporting capacity and experience
- Ability to function effectively under stressful conditions such as heavy workloads, and deadlines.
