The PSM & Logistics Associate will be responsible for the following functions:

• Prepare and update the delivery schedules of all commodities that are in the procurement plan for both health and non-health products.
• Collect, review and analyze shipment documents from suppliers for completeness in line with national requirements for importation of goods and other health products.
• Facilitate the importation of products procured by UNDP or through UNDP contracted vendors by providing to UNDP freight forwarders, custom clearing agents etc. all documents necessary for shipping goods into the country and clearing from the port of entry.
• Provide greenlight for shipment to commence taking into consideration the nature of the product, the mode of transport and ensure that all necessary documents are available at the time of greenlight to ensure timely clearance from the port of entry.
• Ensure the review of all proof of deliveries to ensure that products received are in accordance with specifications and quantity and that any discrepancies are flagged and properly addressed by the supplier.
• File and update the proof of deliveries as often as they are obtained.
• Prepare quarterly report of logistics activities reports submitted to UNDP by stakeholders.
• Review all reports from sub recipients (WFP,NATPHARM etc) to ensure the accuracy of information provided by partners.
• Collects data loggers used during transportation of health products as appropriate and monitor temperature recording as per contractual agreements and according to SOPs.
• Work in close coordination with SRs and other PRs for the delivery of products at the NatPharm warehouses and at WFP warehouses as per the procedures with adequate documentation.
• Maintaining electronic and hardcopy files and records to ensure proper documentation for all products received into the country.
• Review the procurement overview from GFPHST and PSO teams as well as any other procurement agency outside UNDP to ensure that the procurement overviews are properly captured and complete.
• Pro-actively report and update on procurement status and spent analysis of products as captured in all procurement plans.
• Ensure that all requests to facilitate products ordered by UNDP vendors are in respect of the incoterms.
• Work closely with asset management team to ensure the accuracy of inventory held at WFP and NatPharm.
• Sounds contributions to knowledge networks and communities of practice.
• Identifies and formulate lessons learned and document best practices from evaluations and studies to be integrated into project reports; and
• Organization of trainings for the operations/ projects staff on procurement logistics.

Minimum Requirement:

Education:

• Secondary Education is required, OR
• University degree in Business, Economics, Pharmacy, Health, Public Administration, Supply Chain, Social Science or any development related field and/or a degree in Procurement will be given due consideration but is not a requirement.
• Specialized certification in procurement CIPS level 3 is an asset.

Experience:

• Minimum of 7 years (with secondary education) or 4 years (with Master’s degree) of professional experience, national or international, in the area of health product; management, logistics, procurement or supply chain management is required.

Required Language:

• Fluency in English and good verbal and written skills and national language of the duty station is required.