Key Responsibilities and Deliverables:

After receiving the list of purchases to be made from the hierarchical superior:

• Ensure all FHI360 procurements are completed according to procedures at all times, and within the minimum timeframes stipulated for each of the procurements.
• Liaise closely with the Senior Logistics officer and the Logistics Coordinator as well as the Finance/Administration Manager for local any procuremnt.
• Carry out procurements including getting quotations, preparing purchase orders, contracts, negotiations, dealing with vendors, checking legal requirements etc.
• Guide the management on local legal issues regarding procurements and contracts
• Keep records and maintain contacts with suppliers and conduct price comparisons in order to get the best value for money. Keeps a vendor database up to date accordingly
• Identify potential, credible and competent vendors for FHI360 to deal with and do town run for quick procurements and coordinate
• FHI360 procurement with vendors and contractors.
• Keep proper record of invoice receipts, requisitions, purchase order forms, waybills, and all other documents.
• Coordinates and reports with finance department for all advances and payments due to suppliers.
• Ensures tracking and reporting of all procurement activities through the daily updating of the Requisition Follow Up and sharing this with managers and programs every week.
• Liaising with other FHI360 offices on procurement issues, and handle all procurement related issues addressed to the Dessie base office.
• Minimum Requirements:

  Education:

  • Bachelor’s Degree in procurement/ logistics or/and related field

  Experience:

  • 2-3 years or above experience in a procurement position preferably with NGOs
  • Ability to follow policies and procedures and work systematically
  • Able to use policies and procedures to solve problems, and be proactive in bringing ideas and solutions
  • Able to maintain good relations with colleagues and suppliers, even in difficult circumstances, always maintaining professionalism when representing FHI360
  • Strong computer skills, especially in Excel, Word and use of email

  Language:

  • Strong English language skills, both written and verbal.