ROLE AND RESPONSABILITIES
• Assists to develop plans for purchasing equipment, services, and supplies;
• Maintain and update list of suppliers and their qualifications, delivery times, and potential
future development.
• Maintain records of purchases, pricing, and other important data.
• Prepares reports on all open items to support cash-flow decisions and year-end commitment
carryover.
• Maintain good relationships with vendors/suppliers.
• Support the preparation of the Department of General Administration and Conference Budget
to conform to the requirement of the SAP System and in line with the ECOWAS Financial
Regulation;
• Receive all Correspondences in the Division;
• Prepare Procurement Committee Meetings;
• Coordinate Correspondence with Bidders;
• Keep Records of all Contracts, Files,
• Vet Invoices received from publications;
• Draft various memos of the Division;
• Contact with Newspapers;
• Manage the Tender Boxes;
• Writing of notices of Procurement meetings;
• Writing of reports /minutes of proceedings of Procurement meetings;
• Follow-on the signature of the reports /Minutes;
• Transmission of the Minutes/Reports of the meetings to the approving authority;
• Scanning /Archiving of all documentations regarding procurement processes ;
• Writing of Internal Memos/Circulars/Letters on procurement activities;
• Any other duties as may be assigned by the supervisor.
ACADEMIC QUALIFICATIONS AND EXPERIENCE
• Brevet de Technicien Superior (BTS)/ Ordinary National Diploma (OND) in Business
Administration, Public Administration or in a similar field from a recognized Institution.
• 5 years’ experience in procurement administration or related areas in an international public
organization with administrative experience in contract management and/or contract
administration;
• broad knowledge of internationally recognized procurement standards and of phases of
international procurement techniques and operations used in contracting for a diverse range
of goods and services;
• Knowledge of contract law and of quantitative methods to assist in the measurement of
supplier capacity systems;
AGE LIMIT
• Be below 50 years old. This provision does not apply to internal candidates.

ECOWAS KEY COMPETENCIES

Ability to assume a credible presence when explaining rules, standards and expectations (e.g.,
deadlines) to ensure compliance and work expectations are met;
• Ability to motivate self and/or others to engage in discussions that will result in
recommendations to improve processes, templates or other work tools;
• Ability to engage in positive approaches to teamwork, participate actively in discussions and
the achievement of team goals;
• Ability to take responsibility for own career and performance with the occasional guidance from
the supervisor/mentor;
• Ability to build capacity of self and others by sharing knowledge, tools, expertise, and
experience with others to remain proficient and well informed in the execution of assigned role.
• Interpersonal, listening and multitasking skills with a good understanding of client service
responsibilities and role in representing ECOWAS values in all interactions;
• Ability to take initiative to resolve routine problems associated with assigned tasks using good
judgment in involving colleagues or superiors as required;
• Ability to work as part of a team with the ability to explain client interactions to resolve
concerns, problems and improve services;
• Ability to manage own time effectively and organize own work area in a manner that will meet
performance expectations related to assigned client services;
• Ability to direct people to the appropriate source for further information and ask for help when
overwhelmed with client demands.
• Ability to apply culturally relevant and appropriate approaches with people from diverse
cultural backgrounds;
• Good diversity management skills to interact with individuals in a manner that is culturally
appropriate and in accordance with ECOWAS rules/policies;
• Ability to recognize preconceived notions and stereotypical views of certains groups and
individuals and to successfully adopt inclusive and culturally appropriate behaviors;
• Ability and responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of work;
• Knowledge of diversity management as it relates to daily work expectations and assigned tasks.
• Knowledge of the ECOWAS mandate and operational goals of relevance to assigned
responsibilities;
• Ability to keep up to date with Departmental activities, schedules and goals of pertinence to
own work team, functional area;
• Knowledge of ECOWAS procedures relevant to assigned work and the ability to apply sound
judgment in their application;
• Demonstrated strong interest and commitment to ECOWAS values and activities in daily
assumption of duties.
• Excellent ability to maintain, process and provide accurate information as part of assigned
tasks;
• Ability to organize files and information for easy retrieval and record keeping;
• Ability to spot mistakes, act promptly to correct them and learn from experiences;
• Knowledge and ability to challenge and question fundamental assumptions regarding
accepted ways of doing things in the spirit of improvement.
• Ability to use current technology to communicate effectively e.g., office software programs,
including spreadsheets, word processing and graphic presentation software; ability to type and

format presentations, reports, manuals, newsletters, website content and proficiency in
information communication technologies (ICT);
• Well-developed information sharing skills using technology and in accordance with established
processes and practices;
• Advanced verbal assertiveness and communication skills with a demonstrated ability to
acknowledge and understand the validity of others’ viewpoints and to respond in a constructive
manner;
• Proficiency in information communication technologies(ICT);
• Fluency in oral and written expressions in one of the ECOWAS official languages of the
Community (English, French & Portuguese). Knowledge of an additional one will be an added
advantage.
• Ability to allocate time for specific task in a manner that will meet deadlines and
quality/quantity expectations.
• Good organizational skills with an excellent ability to break down work into smaller parts and
focusing on the most important steps first;
• Ability to contribute to maintaining organizational performance standards throughout
implementation of new processes, practices and plans adopted by the Department and of
relevance to assigned tasks;
• Ability to monitor progress and to consider new goals in the context of assigned responsibilities;
• Ability to follow through with commitments made to others