KEY ACCOUNTABILITIES

(not all-inclusive, nor exhaustive):
1. Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.

2. Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring compliance with standard processes.

3. Review, record, and prioritise purchasing requests, and provide support to requisitioners, in order to support the cost-effective procurement of appropriate goods and services.

4. In consultations with the supervisor, contribute to negotiations with suppliers on terms and conditions to obtain the most cost-effective terms.

5. Timely preparation of Purchase Orders, contracts, and other relevant supporting documentation to enable the efficient purchase of goods and services.

6. Manage vendor relationships and monitor supplier performance to ensure compliance with contractual agreements, quality standards, and timely management of contract durations and supplier performance assessments.

7. Timely and regular provision of updates to both internal and external stakeholders on procurements to ensure effective management of expectations and timely communicate any potential variations.

8. Coordinate timely resolution of procurement related issues in line with applicable guidelines to ensure maintenance of sound supplier/vendor relations.

9. Provide Procurement Policy guidance to all staff and support with correct interpretation and application of various corporate rules and regulations.

10. Timely Preparation of periodic and ad-hoc procurement reports and analytics to aid management decision making.

11. Facilitate regular updates of supplier/vendor databases and records to ensure maintenance of accurate and organized information that supports effective decision making.

12. Maintain relationships with internal stakeholders to ensure alignment of procurement activities with wider Country Office needs and ensure a coherent approach to supporting effective and efficient implementation of programmes.

13. Stay abreast of market trends, industry developments, and regulatory requirements to inform procurement decisions.

14. Identify opportunities for cost savings and process improvements within the procurement function to ensure continuous acquisition of quality goods and services.

15. Perform any other duties as may be assigned by the supervisor from time to time.

QUALIFICATIONS AND EXPERIENCE:

Education: Completion of secondary school education and a first degree in Procurement, Supply Chain or Purchasing and Supply, or other business studies with a professional qualification in procurement, supply chain or purchasing and supply.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Minimum of six (6) years of post-graduate experience in procurement in an international humanitarian organization.
• Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash based, in-kind donations).
• Demonstrated familiarity and experience with food procurement, food safety and food quality.
• Experience conducting supplier research and coordinating with retailers, wholesalers, and traders.
• Skills in maintenance and coordination of food quality and safety activities to maintain compliance with requirements.
• Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics).

Knowledge and Skills:

• Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash based, in-kind donations).
• Experience conducting supplier research and coordinating with retailers, wholesalers and traders.

• Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics)

Language: Fluency (level C) in English language in both oral and written communication.