Purpose:

The Procurement Manager is tasked with managing the business unit’s procurement strategies and leveraging strong relationships with the supplier network to ensure alignment with organisation’s objectives. He/she is also involved in negotiating with suppliers and managing operational procurement activities to manage product demands.

Adept at developing cost cutting strategies, problem solving, organisational and project management, he/she is capable of handling multiple local and regional projects simultaneously and executing them to completion. In addition, he/she is an independent worker and effective team player who is able to motivate and drive performance of his team members.

Key Responsibilities:

Develop procurement plan

•  Develops procurement implementation plans to ensure alignment with overall procurement strategies and operational activities
•  Facilitates engagement sessions with organisational network and external vendors for optimal procurement transactions
•  Develops organisation’s procurement targets and Key Performance Indicators (KPIs) across teams.

Procurement Function

• Develops strategy for RFQs and online system for tracking of RFQs, Ensure 100% compliance with RFQ and sourcing controls (requisite number of quotations and registered suppliers only)
• Overall Responsible for tracking a closure cycle time for RFQs
• Adds Value for Money through aggressive cost reduction – cost savings target set out to be achieved, Track and achieve 10% target on Total Cost Savings (TCO) by year end
• Achieves delivery OTIF 90% approved requests
• Improves Supply Chain procedures
• Develops and measure OTIF for top 20 Suppliers in business
• Develops budget allocation model for each department and procurement strategy there forth on managing budgets
• Develops total cost Model and firm up P2P cycle for Yalelo
• Requisitions to PO and PO to Delivery closure time to be monitored and tracked for optimal Delivery
• Manages and signs-off on all Petty cash and petty cash process owner for the business ensuring that all Petty cash is accounted for and use of Petty cash procedure is implemented and in place.
• Ensures full environmental and social compliance (HACCP, ZEMA) by all stakeholders
• Implements Risk evaluations and audits for risk areas in the supply chain

Manage seller selection processes

• Develops selection processes and criteria with sellers
• Reviews accuracy of information gathered on potential sellers that fulfil procurement requirements
• Develops proposal development criteria to be used by prospective sellers
• Analyses list of sellers based on prices, specifications, and delivery dates to determine best sellers’ bids
• Conducts negotiations with preferred sellers on contract terms and conditions

Managing Stores

•  Ensures adequate stock levels and managing working capital of stores to ensure optimal functioning and provision of consumables to retail outlets
• SOH report monitoring and ensuring adequate stock levels on key critical items
• Tracking of weeks cover report to ensure adequate stock levels at stores
• Tracking of ERP system and ensuring stock takes are done and business processes are followed in relation to write offs
• Ensures a clean store is run with 5S principals in place
• Ensures stores requisition process is in place and followed through the business

Drive collaboration of human resource, technology, finance, and continuous improvement initiatives

• Proposes department’s financial budget for management approval
• Develops corporate governance measures
• Provides on-the-job training and performance evaluation to subordinates
• Implements department’s recruitment and retention efforts
• Evaluates latest technology trends that can be leveraged to improve productivity and innovation
• Evaluates how workplace technology approach can be revised based on feedback
• Reviews outcomes using available records and information to determine effectiveness of work processes
• Reviews work processes improvement solutions to determine effectiveness

Manage procurement activities

• Analyses inventory levels of products in organisation to identify future inventory needs
• Evaluates sellers’ performance based on quality of products received
• Reviews audits conducted on trade documentations and contract terms of trade transactions to reduce procurement risk
• Reviews and accelerate payment processes for ad-hoc payment issues with sellers
• Qualifications
  • Degree in Purchasing & Supply or similar field; relevant post-graduate qualification in related field (advantageous)
  • Member of Zambia Institute of Purchasing and Supply
  • 6+ years’ sourcing experience, including 3+ years’ team management experience, in similar role and relevant industry
  • Experience in FMCG industry preferred