Procurement and Logistics Management Responsibilities:

• Manage project’s inventory control system, and inventory reporting.
• Manages the logistics for all project activities including trainings, workshops and meetings, etc.’
• Collaborate with the F&A Director to initiate international procurements with the HQ Support Team.
• In collaboration with COP and/ F&A Director, process customs clearance and liaise with USAID on tax waivers, as needed.
• Develop procurement strategies including how to manage the volume of procurements, create a procurement timeline, etc
• Develop, maintain, and update on a regular basis a procurement tracker of all project Assets.
• Draft, issue, and review request for quotes (RFQs)
• In collaboration with technical teams, obtain and review product specifications or scope of work for services; ensure that specifications and scopes are clear, objective and complete.
• Draft or review purchase orders and local consultant agreements for execution
• Facilitate the review and evaluation of bids, ensuring participation of relevant technical staff and consistency with evaluation criteria
• Convene a procurement evaluation committee when needed and serve as non-voting chairperson to ensure integrity of the selection process and selection is consistent with basis of award and evaluation factors in RFQ.
• Conduct and document vendor pre-qualifications for repetitive purchases such as lodging, catering services, office supplies, water, vehicle service; when practical, prepare master service agreements in consultation with Abt Home Office.
• Conduct standard orientation for all new staff about how procurement function operates and their role in any purchase
• Ensure that procurement files are complete and audit ready as soon as the procurement process is complete; Develop a system to check completeness of procurement files using Home Office provided procurement checklist
• Develop standards for filing and handling of procurement documents. Work with the home office procurement department and back stop team to obtain requisite approvals.
• Enter procurement transactions into QuickBook and iProcure entries
• Prepare bid matrix and source selection memorandum (when required) which includes competition process, names of evaluators and adequate justification for award recommendation.
• Ensure procurements are competed whenever feasible; work with technical team to prepare justification for non-competitive procurement for sole or single source.
• Provide technical procurement expertise for staff to assist with planning and executing several types of procurements with short lead times while adhering to policy.
• Stay current with changes in US Government and Abt Global policies and procedures related to procurement of goods and services.
• Document all correspondence with vendors and maintain comprehensive procurement files.

Preferred Qualifications

• Bachelor’s Degree in Logistics, Supply Chain, Business Administration or other relevant field.
• At least four (4) years of relevant professional experience, with significant experience in the logistics and operations.
• Demonstrated experience managing logistics and keeping track of project Assets
• Demonstrated capability to work in close partnership with external stakeholders and transfer skills.
• Excellent management, supervisory, organizational, computer, and writing skills.
• Knowledge and understanding of tax laws and compliance.
• Ability to use good judgment and professionalism, experience in decision-making.
• Excellent analytical, oral and written communication skills
• Accuracy and attention to detail
• Experience with international donor regulations preferred.
• Excellent Microsoft Excel skills and experience with accounting software (QuickBooks preferred)
• English language fluency. (Language skills by country)