• The purpose of this role is to issue, confirm and expedite allocated groups of purchase orders for goods to support the KTDC Department in accordance with site policies and procedures. The officer is also expected to regularly communicate with suppliers, logistics section, receiving section, freight forwarders and transporters and other stakeholders to ensure goods arrive in required timeframe.

Specific Job Responsibility

• Create update and present expediting reports for routine and project/event goods procurement for internal stakeholders.
• Plan and execute expediting activities by phone, in person and by email with suppliers for allocated regions, suppliers or categories
• Ensure dates and information in Pronto is accurate, updated and valid for Purchase Orders in the assigned purchase order group.
• Ensure documentation is filed as hard copy or electronically.
• Timely resolution of receiving/accounts queries on purchase orders.
• Any other tasks as may be delegated upon by the supervisor.

Job Specific Competencies

• Keep track of incoming and outgoing orders, handle issues such as order status, cancellation or changes and ensure that goods arrive on schedule
• Operational link between suppliers, logistics and receiving teams.
• Ensure required levels of materials are available as required onsite in accordance with warehouse reorder parameters, and project plans.
• Ensure Suppliers are held to account to supply ‘on time’
• Build and maintain end user confidence in procurement function capability.
• Prompt customer service and timely feedback on queries.

Key Job Attributes

• Ability to work under pressure
• Ability to priorities and manage multiple tasks
• Must be dependable and self-motivated
• Excellent typing and writing skills
• Must have excellent communication and interpersonal skills
• Ability to interact with people of different cultures
• Accurate and precise attention to detail
• Unquestionable integrity
• Work independently and as part of a team

Experience required to perform in this job

• Communication with local and international suppliers and freight forwarders
• Ability to multitask, prioritize, and manage time efficiently
• Excellent organizational, communication and interpersonal skills
• Proficiency in Microsoft Office
• Proficiency in Pronto
• Strong skills in MS Excel and PowerPoint
• Understanding of warehousing and inventory management
• A basic understanding of commercial law, tax, economics, logistics and remote mine site supply chain management
• Knowledge in basic health and safety
• At least 2 years’ experience in the same or similar position (preferably in the mining industry)(desirable

Qualifications

• Grade 12 School Certificate or equivalent
• Degree in Commercial or technical discipline
• Commenced CIPS Qualifications
• Fully paid up Member of (Zambia institute of Purchasing and Supply) ZIPS
• All Certificates must be certified by ZAQA