To provide procurement support in the acquisition of goods and services and ensure contracts for essential services and goods are in place to aid the organization to attain optimal cooperation between costs, quality safety and deadlines in line with procurement Act, accompanying Good Neighbors procurement and Contracts Manual

Main Duties and Accountabilities (Without Limitation)

• Advises the Country Director on all procurement related issues.
• Participates in the formulation and review of procurement procedures and processes.
• Liaises with the Director and other heads of department to prepare and update the annual procurement plan.
•  Coordinates and supervises the tendering process to ensure it is fair and transparent.
•  Prepares regular procurement reports on various procurement status/activities as and when requested.
•  Undertakes timely the preparation and review of the annual procurement plan to guide the procurement process.
• Conducts effectively the procurement of goods, services and works and negotiates the best possible terms and conditions with suppliers to ensure timely availability of goods and service.
• Manages effectively the monitoring of contracts to ensure compliance with contractual obligations.
•  Ensures the effective preparation, issuance and evaluation of bidding documents to facilitate procurement of work, goods and services.
•  Carryout effectively the market research to identify and onboard suppliers for the provision of goods and maintain a supplier’s database in order to facilitate the storage and retrieval of information.
•  Undertakes effectively the provision of secretariat services to the Procurement Committee in order to facilitate the implementation of procurement decisions.
• Provides technical assistance to non -procurement staff in understanding the requirements for submitting accurate and thorough requisitions, costs, estimates, statements of work, or to determine other technical specifications related to the procurement of products and services
  Inventory Management (Gift in Kind).
•  Ensure regular stock taking for the stores for all reporting purposes.
•  Maintain oversight of the stores function and ensure all processes and procedures are followed.
•  Strictly monitor and control the issuance of stock to requesting departments.
• To handle customs clearance procedures for tax exemption in relation to imports.
•  Issuance of Gift-in-kind materials to departments in charge for distribution after all approvals.
•  Follow up on distribution reports for delivery of Gift in Kind materials with departments in charge after activities.
•  Provide Finance Department with Update monthly Inventory/ GIK balance for reporting.

REQUIREMENTS

• Full Grade 12 School Certificate or equivalent.
• Bachelor’s degree in Purchasing and Supply or equivalent.
• Membership of the Zambia Institute of Purchasing and Supply a must.
•  3-5 years’ experience in a similar role, 3 years of which should have been at Supervisory capacity preferably in an NGO.

Other skills/Attributes:

• Able to write technical and analytical reports.
• Demonstrate ability to build cohesive teams and to achieve goals through teamwork
• Computer literate.
• Excellent communication and negotiation skills.
• Well-developed commercial orientation.
• Good knowledge of other procurement systems.
• Integrity.
• Confidentiality