ISSD Uganda is looking for a competent and experienced Procurement Officer to be
based in Fort Portal, Uganda
Position Overview:
The Procurement Officer looks after the purchase function of the project; he/she is responsible for evaluating suppliers, products and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality. The position manages the procurement process; ensures ethical and responsible sourcing as guided by the ISSD Uganda procurement policy; and works closely with the Procurement Committee, Field Administration Officers and ISSD Head Quarters administrative unit to coordinate project related procurement activities and ensure timely delivery of procured goods and services.
ISSD Uganda is an equal opportunity employer that seeks to recruit a dynamic, selfmotivated, passionate, and qualified individual to fill the above position.
Reporting and Supervision:
The Procurement Officer reports to the Deputy Chief of Party (DCOP) and works in
close liaison with the Procurement Committee, Field Administration Officers and ISSD
HQ admin unit.

Main Duties and Responsibilities:
The Procurement Officer has the following duties and responsibilities:
▪ Manage purchase of goods and services in relation to the ISSD Uganda
procurement policy manual.
▪ Liaise with thematic experts and other staff to determine their product and service needs to develop a procurement plan and execute it in accordance to the procurement policy.
▪ Manage the procurement process from solicitation of quotations and proposals  for requested goods and services by staff to the receipt of the goods and services.
▪ Evaluate quotations received, with technical input from component leads/requesting departments.
▪ Prepare contracts or purchase agreements for goods and services as required
▪ Closely follow up with suppliers/service providers to ensure timely delivery of procured goods and services to respective project locations.
▪ Advise Finance team on payments due to suppliers for successfully delivered
goods and services
▪ Monitor business trends and product availability to inform best price for the organization’s goods and services without compromising quality or delivery time.
▪ Conduct periodic pre-qualification of suppliers and services providers and make recommendations to your supervisor.
▪ Review performance of the pre-qualified suppliers’ lists and report on status of
the relationships.
▪ Maintain healthy relationships with suppliers to negotiate the best prices.
Manage relationship with the suppliers as the contact person for all
procurements.
▪ Research new products and services aligned to the project and organizational
needs.
▪ Review the procurement policy and practices to match best practices and share recommendations with the supervisor.
▪ Ensure compliance with donor and ISSD Uganda regulations related to
procurement manual, finance manual, and other organization policies
▪ Prepare monthly and quarterly reports on procurement unit.
Qualifications & Experience
▪ Bachelor’s degree in supply chain, Logistics or Procurement Management.

Relevant procurement certifications (e.g., CIPS, CPSM) will be an added
advantage
▪ 5+ years’ experience in procurement and logistics, with strong organizational
skills.
▪ Understanding of Supply Chain Management Procedures and Logistics skills.
Key Competencies
▪ Personal integrity
▪ Good Negotiator, Data Analysis skills, Good Business Instincts
▪ Planning, prioritizing, and organizing
▪ Adaptability to anticipate circumstances
▪ Working proficiency in English
▪ Proficiency in Microsoft Word, Excel and PowerPoint packages
▪ Team player; ability to work well with others
▪ Ability to work independently with minimal supervision