1. Background

Founded in 1933 at the request of Albert Einstein, the International Rescue Committee (IRC) is one of the most important humanitarian organizations in the world. The IRC provides relief, rehabilitation and post-conflict reconstruction support to victims of oppression and violent conflict. Present in more than 40 countries, IRC’s mission is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and take charge of their future.

2. History

IRC started its activities in Cameroon in 2016 to respond to the growing concerns of people affected by the crisis linked to Boko Haram, in the Far North of the country. Assistance to displaced populations extends throughout the Far North, including Mayo Sava, Mayo Tsanaga and Logone & Chari, implementing programs to increase access to water and improve hygiene practices in vulnerable displaced and host communities, economic recovery programs enabling poor families to meet their basic needs and improving food security and protection programs, in particular by addressing the specific needs of women and girls.

The Procurment Officer will work under the administrative supervision of the Supply Chain Manager and under the technical supervision of the senior Procurment Manager and should be a key member of the team able to assist in the continued development of the team. He/she will be responsible for the integrity of the procurement system. The supply chain must be able to respond quickly to programs and operational needs, while ensuring best practices, compliance with standards and procedures while producing quality documentation

4. Area of intervention

The position is based in with travel to the program intervention areas.

5. Liability

The Procurement Officer is responsible for effectively supporting the various programs in the implementation of humanitarian assistance projects and the supervision of activities under his/her responsibility through the purchase of quality goods and services at reasonable costs.

Supply chain activities:

He/she shall;

· Become familiar with the IRC Supply Chain Handbook and comply with the rules and procedures set out in the IRC Handbook.
· Ensure that all purchases comply with IRC and donor procedures and rules.
· Produce and submit various required reports on time with care and quality.

Purchases of goods and services:

Respect and ensure compliance with the purchasing policies and procedures put in place by IRC;

Check that all purchase requests received by logistics for execution are detailed, precise and accompanied by the terms of reference signed by the technical managers of the programs,

Make all purchases within the deadlines set by the requester and, if not, inform the requester upon receipt of the possible timeframe for carrying out the request,

Ensure that the purchases made comply with the purchase requests in terms of quantity, quantity, technical characteristics and specifications of the equipment or service while respecting the planned budget,

Make sure that any request for quotation has taken into account the selection criteria previously agreed by the tenders committee,

Participate as a specialist in the opening sessions of supplier offers with the selection committee,

Participate in the analysis of offers (bid analysis) of offers and propose the best offers taking into account mainly the quality/price ratio, availability and delivery times, as well as other previously established criteria,

To be reassured after the analyzes of the offers that the necessary reviews are made (by the Sr Procurement manager and or the coordinator of the operations) according to the thresholds before the signature by the authorized personnel,

Prepare the necessary documentation (purchase orders/contracts, etc.) before their signature by the authorized personnel according to the signature matrix (Field Coordinator, Operations Coordinator, Country Director),

Ensure the proper electronic filing of purchase files in accordance with the IRC Logistics Manual,

Maintain good collaboration with suppliers;

Maintain the list of suppliers and ensure their classification according to their tax regime

Establish and update the purchasing catalog every six months for each commonly purchased item,