Responsible for supporting the Manager Procurement & Administration in the management of UGAFODE’s purchasing processes for goods/services i.e. processing procurement requests, supplier selection, order evaluation, facilitation of approvals by the Procurement Committee, services’ evaluation and disposals.

Key Duties and Responsibilities:

 Budgetary controls: Reviews all user requisitions to ensure that purchases are made within the various cost centers’ set capital and Operational expenditure budgets.

 Evaluations: Evaluates suppliers and where applicable, negotiate offers from pre-qualified suppliers based on the Procurement Policy in a timely manner and at lowest total cost of ownership without compromising on quality standards.

 Receives purchasing instructions and raise LPOs in an accurate and timely manner and in line with SLA of user departments or outsourced clients

 Follows up orders placed with suppliers and update and or manages feedback with stakeholders.

 Ensures that detailed validation for all purchases/deliveries made by all suppliers is carried out based on the agreed quality standards and timelines to achieve value for money.

 Receives and implements instructions to review and update the contracts register.

 Receives and record suppliers’ invoices, attach delivery notes and copy LPO as evidence of delivery and approval of supply before forwarding to Finance for effecting payment.

 Stationary Management (processing, validating and monitoring) all user requests (Head Office and the entire branch network) as well as budgetary monitoring and control.

 Document Management – Proper filling of official procurement documents and archival of non-frequently used files/documents with the registry or as policy directive.

 Reporting: Conducts daily/weekly monitoring for all Procurement service level agreements in place and reports on the procurement. Qualifications, Skills and Experience:

 Minimum of Bachelor’s Degree in Procurement or Business Degree; CIPS or equivalent Procurement professional qualification

 At least 2 years’ work experience in Procurement, Administration, Contract and Supply Chain Management.

 High Ethics and Integrity.

 Good interpersonal skills and results oriented.

 A Strong analytical power and innovativeness.

 Strong Negotiation and Analytical skills.