Procurement Officer

Job Title: Procurement Officer

Reports to: Senior Procurement Officer

No of Positions:    One (01)

Date of Advert: Monday 2^nd February 2026

Closing Date: Friday 13^th February 2026- 17:00 hours

Job Purpose

To support the Procurement Division in the planning, sourcing, and management of goods, works, and services in a manner that ensures value for money, timeliness, and strict compliance with the PPDA Act and organizational procurement policies.

Key Duties & Responsibilities

• • Participate in the preparation and implementation of the approved Procurement and Disposal Plan.
  • Prepare draft bid documents and participate in the evaluation of bids as and when assigned.
  • Prepare and issue Local Purchase Orders (LPOs) and contracts upon approval.
  • Follow up with suppliers and service providers to ensure timely delivery of goods and services.
  • Prepare weekly and monthly procurement reports on procurement activities.
  • Ensure all procurement activities comply with the PPDA Act, Regulations, and entity procurement policies.
  • Accurately capture and update procurement data in the PPDA Portal and Contract Register.
  • Compile, document and maintain safe custody of procurement and disposal records
  • Assist in basic contract administration and monitoring of supplier performance.
  • Perform any other duties as may be assigned from time to time by Senior Procurement Officer or Management.

Person Specifications

Academic Qualifications

• • An Honours Degree in Procurement and Supply Chain Management, Business Administration (Procurement option), or a related field from a recognised university.

Key Competences

• • Sound knowledge of the PPDA Act and Regulations.
  • Proficiency in IFMIS, e-GP, PPDA reporting systems, and general computer applications (MS Word, Excel, email).
  • Strong analytical, documentation, and report-writing skills.
  • High level of integrity, confidentiality, and attention to detail.
  • Good interpersonal, communication, and teamwork skills.
  • Ability to work under pressure and meet strict deadlines.