• Provide administrative support in the design, implementation, and monitoring of project activities.
• Provide procurement support to the Jhpiego Garoua office
• Perform purchasing functions including:
• Sourcing for quotations and negotiating for prices, terms, delivery and after sale services with vendors,
• Work with program teams to develop procurement plan
• Prepare basis for vendor selection and where necessary forward to Jhpiego Baltimore for approval of procurement and prepare documentation for prior approval
• Raising LPOs and forwarding to vendors/suppliers
• Follow up with vendors to ensure timely delivery of goods and services
• Work with Jhpiego staff to determine specifications for goods and services
• Maintaining/updating procurement systems and records: implementing the procurement system identified by Jhpiego Baltimore
• Assist in coordinating with Baltimore staff on approvals, shipments, clearing and deliveries to the office
• Participating in evaluating, appraising and selecting pre-qualified suppliers/vendors
• Work closely with the Finance Manager to ensure timely procurement and proactively identify gaps and make suggestions for improvement.
• Assume other responsibilities, as assigned.
• Order training materials in coordination with the Program team leaders and ensure that training materials and supplies reach training sites in a timely manner..
• Assist with other programmatic and administrative duties as required.

NOTE:  All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

• Lead by example
• Model the Jhpiego mission and values
• Contribute to the knowledge sharing and transfer process
• Make responsible decisions that result in time and cost containment and clear accountability
• Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
• Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

• Bachelors’ degree in Supply Chain Management/Business Administration/Finance or Accounting/ Commerce or a related field.
• Minimum 3 years relevant experience in procurement or administration.
• Experience working in a busy office.
• Computer skills including demonstrated hands on-experience with MS Word, MS Power Point, and MS Excel.
• Proficiency in both written and spoken English
• A broad variety of administrative, office management and computer skills
• Experience in managing teams and supervising multi-cultural staff.
• Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
• Excellent organizational skills including the ability to handle a variety of assignments sometimes under pressure of deadlines.
• Be cooperative, hardworking, flexible & dependable.
• Ability to communicate effectively, instilling trust and confidence
• Excellent interpersonal and communication skills
• Be of high integrity and have a sense of confidentiality
• Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization
• A broad variety of programmatic, administrative, financial, and computer skills (including Word Access, Excel, PowerPoint, Outlook, and Access), which may need to be acquired through very quick learning
• Experience in team working and multicultural staff
• Excellent organizational skills
• Fluent in French/English.