Support and execute the operational, tactical and strategic procurement of goods and services. Support the implementation of procurement strategies in close cooperation with the procurement manager.

Responsibilities and Tasks

·Procurement of goods and services in line with approved purchasing requests in an efficient and timely manner.

·Manage the relations with vendors and internal customers in accordance with company guidelines to support the realization of agreed procurement contracts and achievement of successful employee engagement.

Manage and keep clear documentation of transactions with third parties including solicitations, correspondence, quotations and proposals, evaluation reports, award letters, purchase orders, contracts, invoices, completion certificates and payables documents.

·Creativity and Innovation for problem solving and Cost Optimization while meeting the needs of the business.

·  Vendor Performance Evaluation Management and provision of accurate information to line manager and other stakeholders.

·Prepare bid specifications in conjunction with the end user department, ensuring that scope of works, specification of required product is properly specified in as much detail as possible.

Issue bid requests and review bid proposals and quotations and select vendors to procure goods/services meeting specific evaluation criteria.

Negotiate agreements, purchase terms and conditions as specified in company procurement manual/policy ensuring maximization of business need and minimization of associated risks.

· Ensures that procurement policy and quality objectives are applied in every sourcing activity.

·Administers agreements.

·Regularly follows up on orders and shares daily, weekly, and monthly updates with users.

·Expedite any delays in works or delivery and facilitate closure of gaps to ensure on time and in full delivery of products and services.

Ensures that all supply requirements are negotiated, documented and committed within established policies and delegation of authority in order to achieve a satisfactory audit rating.

·Keeps track of all measurable savings: cost reduction, cost avoidance and scope re-engineering.

·Conducts quarterly and annual vendor performance evaluations using a cross functional team and monitors vendors for excellence service delivery.

·Timely submission of payables documents. Liaise with accounts payable team to ensure timely payment of invoices to vendors.

·Performs any other tasks assigned by superiors.

Qualifications, experience and skills required

Academic Qualifications (please note that all Qualifications must be certified by the Zambia Qualifications Authority (ZAQA)

·Grade 12 with 5 ‘O’ levels

·Degree or Diploma in Purchasing and supply or related field.

· Good level of computer literacy in MS Office programs

·At least 2 years work experience in a similar or related role

Technical Skills

·Able to perform in a performance driven organization.

·Able to handle, prioritise multiple projects simultaneously.

· Able to manage expectations of multiple stakeholders i.e. partners, vendors and internal customers.

· High personal standards and goal oriented.

·Excellent interpersonal skills.

·Excellent and effective communication skills, both orally and in writing.

·Computer literate.

·Relationship management.

·Analytical

·Facilitating high level of compliance with negotiated agreements.

·Good working knowledge of supply chain principles.

Behavioural competencies

·Negotiation skills

·Adaptability and flexibility

·Decision –making

·Work independently

·Takes initiative