· In liaison with the user departments, assist in preparation of Terms of References, specifications and standard level agreements for the various procurement requirements

· Preparation of bid documents for various procurement requirements.

· Organize, coordinate and prepare for pre-bid meetings for procurement of the various requirements

· Provide advice and participate with user departments in preparation of annual procurement plan

· Participate in preparation of the departmental budgeting processes and the procurement planning process.

· Verification of completeness of procurement requisitions from user departments and advise them on how to improve their submissions

· Make recommendations on appropriate procurement methods, shortlist of bidders based on the PPDA Act and best practices

· Prepare the solicitation documents for works, goods and services.

· Advise Contracts Committee on the appropriateness of the solicitation document, justification for the choice and evaluation criteria

· Conduct bid evaluations, participate in negotiations with providers and recommend award of contracts

· Engage with different stakeholders in and out of the fund to facilitate the achievement of departmental and organizational objectives

· Review own performance and seek feedback to improve performance.

· Liaise with Providers and project managers regarding updates and details of goods

Create purchase orders and tally these with supply requests and orders

· Liaise with User departments to ensure that contract management is done in accordance with the required standards

· Analyze invoices to ensure accuracy of goods delivered

· Analyses bid offers during evaluation process, compare them with approved budget and make reports.

· Liaise with the legal Department to ensure the contract documents are drafted and prepared in accordance with the requirements and obligations of the Parties to the contract

· Conduct market assessments for the various procurement requirements that would inform the budgeting and other relevant procurement processes.

· Membership with The Chartered Institute of Procurement and Supplies (CIPS Level 4 or full membership is acceptable, although Full Membership is preferred.)

· Must be a Member of the Institute of Procurement Professionals of Uganda

· Knowledge of procurement in public sector procurement regulations, PPDA law and industry best practices.

· Excellent negotiation and communication skills, with a focus on fostering collaborative relationships with providers.

· Proactivity & Innovation

· Getting Work Done

· Relationship Building

· Communicating and Influencing

· Resilience & Resourcefulness

· Thinking and Problem Analysis

· Contract & Supplier management (Advanced)

·  Negotiation (Advanced)

· Public procurement  (Advanced)

· Sourcing (Advanced)

· Customer Relationship management (Advanced)

· Category Management(Advanced)

· Inventory/logistics management(Advanced)

· Market Analysis(Advanced)