Key Tasks & responsibilities

The Program Assistant will support the implementation of SSNAMA’s projects by ensuring smooth coordination, timely reporting, and effective execution of activities. The role involves assisting the Program Coordinator in managing multiple projects, ensuring compliance with donor requirements, and facilitating communication between stakeholders.
Perform basic administrative duties such as managing schedules, assist in
activity budget and event planning including the following;
Foresee activities at Both National and SSNAMA chapters
Coordinate Nursing and Midwifery Advocacy campaigns
Assist in planning and overseeing special events such as outreaches, (Medical camps) and coordinating SSNAMA chapter events.
Assist in planning and executing project activities across all SSNAMA programs.
Support the coordination of field activities, including training SSNAMA programs.
Support the coordination of field activities, including training sessions, workshops, and community engagement initiatives.
Ensure project deliverables are met within the given timeframe.

Support program Coordinator who manages ongoing projects by developing and maintaining updated costed work plans.
Support the effective implementation of planned project activities including media and outreach activities to the highest results and in a timely manner, liaising with key focal persons /stakeholders and others.
Ensure strong linkages between media and outreach activities that promote the objectives of SSNAMA.
Support program coordinator and other program staff in monitoring project budgets to ensure appropriate project budgeting and efficient utilization of project funds.
Support the organization of meetings, trainings, and stakeholder engagements.
Prepare activity and quarterly narrative reports for donors in English. in collaboration with Program Coordinator.
Prepare budget requests for activities, in compliance with SSNAMA’s administrative and financial policies and procedures.
Keep Program coordinator informed of progress achieved and challenges faced (through regular reports)

Support program Coordinator who manages ongoing projects by developing and maintaining updated costed work plans.
Support the effective implementation of planned project activities including media and outreach activities to the highest results and in a timely manner, liaising with key focal persons /stakeholders and others.
Ensure strong linkages between media and outreach activities that promote the objectives of SSNAMA.
Support program coordinator and other program staff in monitoring project budgets to ensure appropriate project budgeting and efficient utilization of project funds.
Support the organization of meetings, trainings, and stakeholder engagements.
Prepare activity and quarterly narrative reports for donors in English. in collaboration with Program Coordinator.
Prepare budget requests for activities, in compliance with SSNAMA’s administrative and financial policies and procedures.
Keep Program coordinator informed of progress achieved and challenges faced (through regular reports)

Liaise with project teams, partners, and stakeholders to facilitate smooth project operations.
Ensure that protection, youth, disability, and gender inclusion are consistently and intentionally streamlined into all program activities.
• Perform any other duty as per the Organization need.
Bachelor’s degree or Diploma in Project Management, Nursing.
Midwifery, Public Health, or a related field.
At least 3 years’ experience working in the field of programs.
Certificate in project management and/or related course is of added advantage.
Proven capacity to plan, organize and prioritize tasks to meet objectives and deadlines.
Excellent interpersonal and communication skills.

Excellent English writing/Speaking skills with demonstrated experience usage of polite words.
Demonstrated experience engaging partners and strengthening partnerships.
Ability to facilitate trainings with audio visual aids.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Ability to work independently and as part of a team.
Strong attention to detail and problem-solving skills.
• Ability to maintain professionalism, creativity and enthusiasm while working in a multi-cultural environment.
Ability to work under pressure and in challenging environments.
Flexible and adaptable to changing circumstances.
Demonstrated interpersonal and cross-cultural skills including the ability to build team.
Has emotional intelligence which is demonstrated in day to day living.
Trust worthy, committed and hardworking.
Ability to work with minimal supervision.

How to apply

Interested candidates who meet the requirements are encouraged to send their application letter and updated CV with copies of certificates and contact details of work-related referees. Please quote the position. Applications should be addressed to the Human Resources, South Sudan Nurses and Midwives Association (SSNAMA).