- Assist in programme administration and responsible for up-to-date maintenance and accurate financial records of all disbursements and receipts under the SFS-REOSA portfolio:
- Assist the procurement process by preparing and submitting requisitions, checking the status of existing requisitions against issued purchase orders.
- Process programme payments and follow up on invoices ensuring that the budget limits, threshold and the rules and regulations are respected.
- Reconcile expenditures, balances, payments statements and other day to day transactions including any discrepancies or errors identified by conversing with team members and/or vendors/ service providers.
- Review, prepare and process disbursement vouchers.
- Monitor the project reports (Project status report, financial statement, and transaction listing) and maintain continuing awareness of accounts balances of the projects under the REOSA Programme; ensure all calculations and data entries are correct and process corrective actions in the system.
- Reconcile programme cash advances, OPC, Petty Cash through FAO Account and keep outstanding cash advance record and follow up with the team to settle.
- Support the management and control of equipment and purchased goods.
- Maintain up to date inventory of SFS-REOSA assets, including vehicles and office equipment.
- Be responsible for the daily office management and the management of funds, personnel, and other Project resources.
- Prepare monthly financial reports and periodicals according to FAO standards.
- Ensure that all justifications of expenses are recorded and presented in the right format, exact time, according to FAO rules.
- Perform other duties as requested by supervisor.
Minimum Requirements:
- University Degree in Administration, Finance, Accounting, Economics, or a relevant field.
- Minimum 4 years’ experience in general project/office administrative and operations activities.
- National of South Africa or resident in the country with a valid work permit.
- Working knowledge of English.
