Tasks and responsibilities

•Support the project manager in following up and planning with the various FAO units and partners in the delivery of the project/programme.
•Overseeing support activities in project implementation against project workplans, objectives and operating environment.
•Assist the programme manager in the following up of requests for services to be provided under MS 502 and 507 in line with the FAO rules and regulations.
•In collaboration with the technical teams, support in the collation and compilation of the programme annual and quarterly project workplans, procurement, LoA and travel plans.
•In collaboration with the M&E unit and the technical officers, follow up on project periodic reports and submit to Operations for final submission and uploading in the system.
•Ensure timely submission of Staffing action requests and supporting documents to the Operations Team for processing.
•Follow up with the operations and travel units to ensure timely submission of Travel Authorizations, LTECS and BTORS timely processing.
•In collaboration with the operations/budget’s team, ensure projects’ transactions are continuously mapped in FPMIs.
•Track procurement requests and follow up with the operations unit to ensure timely delivery in the field.
•Maintain an asset register for all project related assets and ensure proper handover of assets in liaison with the Asset manager.
•Maintain an up-to-date register of all programme contracts and LoAs on the shared-Drive.
•Review adequacy of financial reports provided by Service Providers and in collaboration with the operations and Finance units, ensure timely payments and closures of POs.
•In collaboration with the communications team, organize and undertake the compilation of project success stories for documentation.
•Preform Other related duties as assigned by the programme manager.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements  

•    A minimum of a bachelor’s degree in agriculture, environmental sciences, rural development or other related fields.
•    Six years of relevant experience in the project management and/or Operations
•    Working knowledge of English and Kiswahili
•    National of Kenya