Working within a large and complex Ghana Country Office environment, you will support the UNFPA Programme in line with the Country Programme Document (CPD) 2020 – 2024.  The Programme Assistant delivers quality services to internal and external clients mastering all relevant rules, guidelines, processes and procedures.

You will play an instrumental role in facilitating UNFPA’s country programme and project implementation, supporting design, planning and management, in the areas of population and development, reproductive health and gender.

You will apply established systems and procedures and assist in the creation of knowledge by compiling, synthesizing and analyzing relevant information, developing appropriate mechanisms and systems and ensuring compliance with procedures.

You would be responsible for:

 A. Support to Evidence-based Programme Planning and Implementation: 

• Assists the Gender and Human Rights team in evidence-based design, planning, budgeting, implementation, monitoring and reporting of interventions supported by the team towards achieving measurable results.
• Assists in the formulation of the country programme and projects, by compiling information relevant to the UNFPA’s role in the country.

B. Support to Programme Management: 

• Supports the selection and contracting of consultants, academia, researchers and implementing partners.
• Supports the monitoring of project activities, review meetings and evaluation missions.
• Assists in internal control and assurance activities, including assessments and spot checks of implementing partners.
• Supports annual and quarterly work-planning, programme and financial monitoring processes.
• Assists in entering the Work Plan (WP) in GPS, generating the draft WP, and documenting revisions of UNFPA programmes.

C.  Support to Knowledge Management: 

• Supports updating the knowledge platforms with relevant products, including country programme profiles, country programme and project documents, mission documentation and reports, among others.
• Reviews incoming correspondence, collecting and/or preparing the necessary information for reply/action, and preparing the first drafts of responses to inquiries for action by concerned staff.
• Supports in managing and maintaining an accurate e-filing system of projects and for all counterparts.
• Prepares and distributes minutes in a timely manner and assists the team leader by following up on agreed actions and implementation of tasks.

D. Financial, Administrative and other Operational Support:

• Provides support to program staff in coordinating with implementing partners to submit accurate Annual Work Plan progress reports and FACE forms in a timely manner.
• Supports program staff in reviewing FACE form submissions to ensure that expenditures are in line with approved work plans.
• Reviews and analyzes past and current expenditures of different programmes in accordance with UNFPA’s global resource allocation system and annual guidelines, including trends in patterns of resource allocation and utilization to guide recommendations and proposals for distribution of resources provided to different programmes/partners.
• Coordinates the review and finalization of inputs for financial reports for donors.
• Provides administrative and logistical support in coordinating review meetings and other project-related workshops and events.
• Collaborates with team members in the Operations Unit, on administrative and financial management tasks, including preparation of meetings, strategic events, travel, procurement and other related functions.

Others:

• Act as a back-up on selected functions to other Programme Assistants during their absence.
• Carry out any other duties as may be required by the supervisor and UNFPA leadership.

Qualifications and Experience: 

Education:  

Completed Secondary Level Education required. First level university degree is desirable.

Knowledge and Experience: 

• Five years of relevant experience in programme/ project management.
• Proficiency in current office software applications and corporate IT systems.
• Languages: 

Fluency in English; knowledge of other official UN languages, preferably French is desirable.

Required Competencies:

Values:

• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change

Functional Competencies:

• Advocacy/ Advancing a policy-oriented agenda
• Leveraging the resources of national governments and partners/ building strategic alliances and partnerships
• Delivering results-based programmes
• Internal and external communication and advocacy for results mobilisation

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,
• Communicating for impact