Facilitating the development of Programme Cooperation Agreements (PCAs) by providing information and drafting selected sections of it.

Ensuring the timely and accurate recording and administrative processing of government and NGO’s proposals and requests for Direct Cash Transfers (DCTs).

Conducting programme monitoring in UNICEF focus districts for cash and supplies and informing team-members on the status.

Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.

Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.

Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and making amendments and alterations as per section revisions when necessary.

Carrying out transactions in VISION pertaining to grants and programme-related items for the section including, but not limited to, registering grant allotments and tracking expiring programme grants.

Preparing monitoring and reporting information for your supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.

Regularly monitoring budgets and financial expenditures of the section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping your supervisor informed and advised on actions for decision and/or follow up.

Helping prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.

Supporting capacity development activities related to programme development by preparing training materials and participating in exercises.

Education

Completion of secondary education is required, preferably supplemented by technical or university courses related to Business Administration, Management, Finance, Supply and Logistics, or any other relevant field of discipline.

Relevant Experience:

A minimum of six (6) years of relevant professional work experience is required in administrative or clerical work.

Prior experience in programme support functions will be prioritized.

Background and/or familiarity with support functions within an emergency context is considered as an asset

Previous experience in a UN agency is required.

Ability to work effectively with people of different national and cultural backgrounds.

Technical knowledge and skills:

Prior hands-on experience in effectively managing the financial resources of an office / section and monitoring as well as analyzing the budget use and utilization is required.

Hands on experience with an Enterprise Risk Management (ERM) System (i.e. VISION/SAP) is required.

Experience with Budget and Data Analytics, Key Performance Indicators and Data Visualization is required.

Knowledge of technological platforms, particularly SharePoint and Enterprise-Content Management (ECM) systems is an asset.

In-depth knowledge of the UNICEF programme operations, including monitoring and evaluation, budget and travel processes is a significant asset.

Experience using MS Word, Excel, PowerPoint and other administrative software is required

Prior hands-on experience of working in a UNICEF country office or operation is a distinct asset

High attention to detail with strong organizational, planning and prioritizing skills and abilities is required.

High sense of confidentiality, initiative and good judgment with strong office management skills is required.

Language:

Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.