Under the supervision and guidance of the Planning and Monitoring Specialist, the programme associate supports the respective sections by carrying out administrative, transaction processing, budget and financial expenditures monitoring, reporting and capacity development activities, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.

The Programme Associate works in close collaboration with a range of staff in the field office, external partners and agency counterparts in support of programme design and delivery. S/He provides regular feedback on the status of programmes through monitoring milestones and advises on improvements to keep activities on track.

Summary of key functions/accountabilities:

• Ensuring the timely and accurate recording and administrative processing of government & NGO proposals and requests for direct cash transfers (DCTs).
• Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and making amendments and alterations as per section revisions when necessary.
• Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
• Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.
• Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
• Regularly monitoring budgets and financial expenditures of sections by employing applicable tools, ensuring compliance with UNICEF rules and regulations, and keeping the supervisor informed and advised on actions for decision and/or follow-up.
• Helping prepare periodic or ad-hoc financial reports relating to the field office and donors to support the country office in optimizing the use of programme funds.
• Supports capacity development activities related to programme development by preparing training materials and participating in exercises.

To qualify as an advocate for every child you will have…

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

Experience:

• A minimum of five years of administrative or clerical work experience is required.
• Prior experience in programme support functions is an asset.
• Relevant experience in a UN system agency or organization is considered an asset.

Language Requirements:

Fluency in English is required. Knowledge of a local language is an asset.

For every Child, you will demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

• The UNICEF competencies required for this post are…
  • Builds and maintains partnerships (II)
  • Demonstrates self-awareness and ethical awareness (II)
  • Drive to achieve results (II)
  • Innovates and embraces change (II)
  • Manages ambiguity and complexity (II)
  • Thinks and acts strategically (II)
  • Works collaboratively with others (II)
  • Nurtures, Leads, and Manages People (II)