Key Responsibilities:

Grants Management 

• Manage a portfolio of health partnership grants, overseeing contracting and financial disbursements.  

• Guided by the Programmes Coordinator, ensure grant holders understand what is required of them with regards project management (including M&E, finances, activity plan and reporting, partnership relations, procurement etc.) and support them where necessary to overcome identified challenges.   

• When relevant conduct visits to the grant holder institutions, and hold online quarterly progress meetings to ensure that challenges, changes and developments are identified and addressed.   

• Review grant holder narrative and finance reports, and provide feedback on the level of achievement, need for further information and recommendations for improvement.  

• Identify any changes to the personnel amongst grant holders  

• Contribute to review meetings, as well as quarterly donor reports and end of project impact reports.  

• If relevant, contribute to grant holder sharing and learning events   

Grants database administration 

• Ensure optimum use of the grants management database (on the Salesforce platform), including input of data, grant analysis, production of reports, and analysis of monitoring and evaluation methods. 

• Support the internal team and grant holders to navigate the database. 

Administration and events 

• Support preparations for, grant holder and GHP events as required by the programme.  

• Provide other administrative support where required.  

• Attend weekly meetings with the grants management team to identify priorities, review progress, share challenges and participate in associated planning  

Programme support 

Support projects across the full life cycle. This may involve: 

• Liaising with staff, volunteers and partners to ensure the timely completion of deliverables 

• Ensuring compliance with donor/country agreements, regulations and requirements 

• Identifying, tracking and managing risk 

• Supporting effective communication with partners, donors and other stakeholders 

• Contributing towards project budget management, including monitoring spend against budget & undertaking re-forecasting. 

Programme quality and design 

• Contribute to the design of organisational and health partnership quality programme approaches, including standards, processes, tools and guidance. 

• Contribute to the delivery of capacity development interventions for grant holders and GHP country teams as appropriate. 

Attendance at meetings: 

• Weekly Grants Management meetings with GHP   

• Bi- weekly meetings with line manager  

• Monthly grants quality group meetings with GHP   

• Monthly programme-wide meetings with GHP   

• Quarterly review meetings to share experiences and help one another with any challenges during the programme implementation  

• Ad hoc learning sessions with GHP to share feedback on processes/ways of working to inform programme implementation.  

Support to Zambia Country office programmes  

• Provide ad hoc or surge support to the Zambia Country office projects as and when required. 

• Attend weekly Zambia office staff meetings