Key Outputs
• Administrative duties by collecting data, sorting, filing, and sending out project files to the right personnel, workers, and stakeholders is a timely done
• Records kept of all project items, and ensure that they are adequately delivered to the various project staff as directed by the Cluster Team Leader
• All logistics related to project work are processed and provided in due time
• Meetings, presentations, seminars and training effectively organized
• Meetings with the Cluster Team Leader attended, apt attention to documents paid, and relevant action taken
• Nature and condition of the project were evaluated and useful suggestions to the Cluster Team Leader made
• Staff welfare in the Cluster ensured.

Key Duties and Responsibilities
• Ensure that all aspects of the project are duly attended to and completed at the right time,
• regardless of challenges that may be encountered.
• Carry out administrative duties by collecting data, sorting, filing, and sending out project
• files to the right personnel, workers, and stakeholders.
• Track project progress and ensure that all issues related to the project are clarified and
• completed to avoid confusion and interruption during the execution of the project.
• Keep records of all project items, and ensure that they are adequately delivered to the
• various project staff as directed by the Cluster Team Leader.
• Ensure that all logistics related to project work are processed and provided in due time to
• avoid interruption of project activities.
• Make arrangements for meetings, presentations, seminars, and trainings being organized and calls the attention of the Cluster Team Leader to them where and when they are needed.
• Attend meetings with the Cluster Team Leader/Project Director and pay apt attention throughout to get details of items discussed at the meeting and run them by the Cluster Team Leader/ Project Director when needed.
• Evaluate the nature and condition of the project and make useful suggestions to the Cluster Team Leader/ Regional Project Manager on the best practices and strategies to apply in project execution.
• Keep track of all project activities, and ensure that they constantly remind and intimate the Cluster Team Leader/Project Director of what needs to be done even when they have forgotten about it, in order to meet donor reporting deadlines.
• Ensure that the project fleet of vehicles and motorcycles is fully serviced and fuelled as per
• Ensure the security of TASO Assets and maintain an up-to-date Inventory/Asset Register.
• Any other duties as may be assigned from time to time.

PERSON SPECIFICATION: Project Assistant
• Minimum Academic Qualifications: A Bachelor’s degree in Arts, Political Science, Social Sciences, Development Studies, Human Resources Management, Business administration, Project Planning and Management, or a related field.
• Additional Training
• Training in Administrative Law is desired
• Training in HIV/AIDS Counselling shall be an added advantage
• Experience and Exposure: 2 years’ experience working in an HIV/AIDS setting. The ability to communicate in local dialects and knowledge of the local area project scope is a MUST.

Key Skills
• Excellent skills with Microsoft Word Office, Excel, PowerPoint, Outlook etc.
• Ability to pay attention to detail
• Good communication skills and Ability to solve problems
• Ability to manage time effectively

Other Qualities/Attributes: Integrity, Emotional control, Confidentiality and Openness, Team player, Ability to work under mental and physical stress and Empathy.