Tasks and responsibilities

•    Perform operational functions relating to the procurement process, including the preparation of documents related to assigned procurement actions, identification of method of solicitation, issuance of tenders and purchase orders, evaluation of bids, follow-up with suppliers, attendance at tender opening panel, drafting amendments and/ or renewals to contracts and service orders under the guidance of the supervisor, applying in-depth knowledge of the procurement applications and regulations;
•    Prepare and present cases to the Local Procurement Committee;
•    Review purchase requisitions, orders, contracts and tenders to ensure that they are technically complete and in conformity with established FAO rules and procedures;
•    Ensure that procurement actions are completed in a timely manner in accordance with the relevant rules and procedures; ensure timely information on the status of procurement activities and all related issues;
•    Advise requisitioning units on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle, meeting objectives under tight deadlines
•    Maintain and monitor database records related to procurement actions undertaken, assigned tenders, and contracts; coordinate collection of statistical information on procurement actions and ensure that information maintained in the relevant systems is accurate and updated;
•    Prepare, review and analyze periodic monitoring reports making recommendations and taking action as instructed;
•    Participate in meetings with suppliers;
•    Support knowledge building and knowledge sharing across the Country Office through training of staff and briefing of colleagues on the use of the Oracle Procurement Module and other IT applications utilized in the Procurement Service;
•    Make initial determinations and recommendations concerning disputes or claims arising from contractual instruments or procurement processes;
•    Provide procurement reporting as well as clarification/information for auditing purposes;
•    Carry out any other relevant duties within his/her technical competence as may be requested by the FAO Representative.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements  

•    University degree in Business Administration, Accountancy or other related disciplines;
•    At least four (4 years) of relevant and progressive experience in administrative, accounting and/or procurement support work.
•    Working knowledge (level C) of English and Filipino;
•    National of the Philippines

FAO Core Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement