Core Functions/ Responsibilities

• In coordination with the SAMM project team, assist with the organization of activities under the project “Southern Africa Migration Management.
• Assist in the collection of project information and compilation of project activities towards the development and preparation of SAMM project narrative reports, workplan and contribute to and/or prepare weekly progress updates on project activities.
• Assist with in-house coordination among different sections of the project including the Resource Management and RMDHub Units and ensure proper documentation of project documents and filing.
• Support the organization and preparation of quality thematic training for the government as required by the project.
• Assist in tracking project expenditures, liaison with Admin and Finance Unit for a second opinion, preparation of monthly funding requests for the project activities and raising online purchase requisition forms for all related program activities.
• Support liaison with relevant governmental and non-governmental entities, international organizations as well as other relevant stakeholders where necessary for effective implementation of the activities of project.
• Assist in the preparation and implementation of trainings, seminars, conferences, workshops, meetings, presentations, and missions related to the project, and undertake duty travel when necessary.
• Support the implementation of Monitoring and Evaluation through tracking of the project indicators.
• Support information dissemination on the project to other UN implementing partners including preparing the project newsletter.
• Support in the documentation of project activities and administrative activities under the project in coordination with the RMU and other relevant units.
• Perform any other duties as may be assigned.

Eligibility Criteria

Education:

• High School diploma with four years of relevant experience; or,
• Bachelor’s degree in Political or Social Science, Business Administration, International
• Relations, Law, or a related field from an accredited academic institution with relevant professional experience two years of relevant professional experience.

Experience and Skills:

• Excellent research, writing and organizational ability to meet deadlines and effectively multi-task;
• Field experience in the Migration or Development fields is a plus;
• Experience in Project design and government and donor liaison is a plus.
• Good knowledge of programme development, and Migration-related subject areas dealt with by the Organization;
• Proven analytical, communication and reporting skills; and,
• Demonstrated interpersonal skills, team-building and staff management skills.

Languages:

• IOM’s official languages are English, French, and Spanish.
• Fluency in English is required. Knowledge of local languages is advantageous.