Key Duties & Responsibilities

Programme Coordination

Deliver the 3-year Scottish Government Climate Just Communities programme, in line with donor and internal requirements and compliance regulations.

Ensure that all activities are designed, implemented, monitored and evaluated within the RCCDN Programme Management and Accountability Framework.

Hold monthly Budget versus Actual meetings and ensure partner and RCCDN activities are on track and in line with budget commitments.

Participate in SCIAF or Consortium wide organized webinars and meetings related to the Scottish Government grant management and donor compliance matters.

Carry out frequent monitoring field visits and visits to partner offices, in order to monitor, document and support local delivery partners in their activity implementation, work planning and budgets.

Ensure timely preparation and implementation of grant related documents and processes such as budget entries and approvals, MoUs, budgets, amendments, reports, meeting minutes, partner and stakeholder correspondences, activity workplans, etc.

Ensure that all programme activities effectively mainstream gender, protection and disability inclusion throughout the programme cycle.

Support the programme team and local delivery partners to identify and develop learning within the country programme and facilitate sharing this learning with local delivery partners, team members, and externally.

Take responsibility for Risk Management at a project level, ensuring that risks are appropriately documented, analysed, mitigated, and responded to.

Take responsibility for the implementation of Core Humanitarian Standards and other international standards of work, for the implementation of the programme.

Serve as main point of contact with the lead contractor on matters related to overall contract management and attend to information requests.

Work with Monitoring, Evaluation and Learning (MEL) staff to develop M&E frameworks and effectively track results.

Provide effective, efficient, and timely implementation of contract services in compliance with payment by results.

Human Resource, Finance, Logistics & Systems Management

Coordinate effectively with technical advisors and support staff to ensure effective and quality implementation of the programme. Maintain oversight of the Scottish Government funded programme and project finances and budgets; ensure proper donor and organisational programme financial management.

Ensure full compliance, utilisation of and critical oversight of the Programmes team’s utilisation of RCCDN’s management information systems.

Work with finance and project staff to develop and track project budgets, commercial fee structure for payment by results.

Stakeholder Engagement, Policy, Advocacy and Communications

Support the RCCDN’s Coordinator to proactively drive an evidence-based agenda around advocacy at the country level (and internationally where appropriate).

Represent RCCDN and the project’s progress, achievements and lessons learned to the donor, other key stakeholders, and through meetings, conferences, and presentations.

Engage strategically in key thematic spaces, working groups, and networks relevant to the programme in the country. These include the following:

Technical Sector Working Groups

Joint Action Development Forum (JADF) meetings in the Districts.

District Open Days

Partner and stakeholder led/organized meetings and dialogues.

Lead on the development of timely and high-quality donor and internal reports.

Other Duties and Responsibilities

Fulfil all other reasonable duties and responsibilities as requested by the RCCDN’s Coorinator and requires for a successful implementation of the Scottish Government funded programme.

Person Specification – Essential Requirements

(E) Qualification

University degree in a relevant field (minimum of Bachelor, but Master’s degree preferred)

(E) Experience

Demonstrable experience in previous similar Programme Coordinator roles for commercial contracts with a value of 2 million Euro or higher.

Demonstrable experience in the management of large-scale development or humanitarian response programmes, preferably in the field of climate justice or sustainable livelihoods.

Previous experience working in Rwanda or East Africa, with a good understanding of the local context.

Experience in budgetary and financial management, payment by results.

Experience in human resource management.

In-depth understanding of programming in a partnership model and working in a partnership-based NGO.

Sound and up to date knowledge of development concepts, methodologies, and techniques, including results-based management, programme cycle management, M&E, and organisational development.

Demonstrable experience in promoting gender equity through programming and within an INGO.

Demonstrable experience in working to attract institutional donor funding and managing complex donor grants.

Solid experience in managing diverse teams in a multi-cultural environment and playing a leadership role in ensuring cohesiveness, inclusion and development of staff at all levels.

Experience working with management information systems

(E) Skills

Ability to motivate staff to align behind a shared vision and objectives.

Co-developing and implementing strategic plans.

Ability to effectively performance manage staff.

Excellent interpersonal and relationship management skills.

Ability to manage budgets and financial systems.

Highly organised, with excellent planning, prioritisation, and problem-solving skills.

Excellent verbal and written communication skills.

Competent in Microsoft packages (Word, Excel).

Fluency (written and spoken) in English

(E) Qualities

Understanding of, and empathy with, the role of the Church in development.

(E) Other

Ability and willingness to travel extensively within the country and internationally, if required.

Commitment to principles of safeguarding of programme participants