Our Client is a law firm seeking a Receptionist to manage their front desk on a daily basis and to perform a variety of administrative and clerical tasks.

Key Responsibilities:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying and transcribing
• Providing general information to clients about the law firm’s services.
• Collaborating with other staff members to ensure smooth office operations.

Desired Skills and Experience 

• Diploma in Office Management, business, or related field
• Experience as a Receptionist, Front Office Representative or similar role
• Professional appearance and demeanor
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. printers)
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Knowledge of legal terminology and procedures is advantageous but not required.

Compensation:

The incumbent will receive a competitive salary commensurate with experience.