To provide efficient and effective administration services in the Editorial Department as well as ensure petty cash payouts are made.

MAIN RESPONSIBILITIES:

• Keeps track of Editorial staff productivity and shares monthly reports of the same.
• Provides full administrative back up to the National News Editor.
• Compiles a list of submitted stories and ensures correspondents are paid on time.
• Verifies editorial expenses, claims and contributors’ payments for the National News Editor’s approval.
• Prepares contributors’ contracts in consultation with legal and National News Editor and ensures payments are made within agreed terms.
• In liaison with the procurement department, supports production of business cards, identity cards and updates the monthly airtime list for the Editorial staff.
• Maintains a schedule of correspondents on regular retainer fees and proposes additions and reviews.
• Oversees placement and learning of Editorial interns.
• Liaises with the Transport Officer to ensure Editorial is supported.
• Reviews and recommend journalists meals and travel claims are in line with the company’s guidelines.
• Ensures the disbursement of petty cash.
• Keeps track of newsroom equipment and ensures its proper handling.
• Ensures timely collection of invoices for all contractors and submits to finance for clearance.
• Maintains an updated database for all approved contractors/correspondents and temporary staff and interns.
• Manages leave schedules for newsroom staff, contractors and correspondents.

Qualifications and Experience:

Academic: University Degree in Business Administration or related any related field from an accredited institution

Professional: Diploma in Journalism

Experience: At least 3 to 5 years’ experience in an administration role, preferably for a media company and proven experience in meeting targets and managing people

Core Competencies

• Good knowledge in IT office applications
• Accuracy and attention to detail
• High sense of initiative
• Good organizational, analytical and problem solving skills
• Self-motivated, innovative and creative
• Friendly and able to work independently with a team
• Flexible and willing to accommodate different tasks
• Excellent communication skills
• Ability to meet deadlines
• Result oriented attitude
• High personal standards