Responsibilities

• Meeting scheduling: Schedule meetings, appointments, and events efficiently, based on the CEO’s priorities and strategic objectives.
• Coordinate and schedule the CEO’s meetings and engagements in order to maximize productivity and allow the CEO to focus on strategic decision-making.
• Manage emails, and other forms of communication, and ensure timely and appropriate responses.
• Organize and synthesize information, prepare briefs, reports, and presentations to facilitate decision-making.
• Set up and run meetings, ensuring everything is well-planned, everyone is ready, and take notes to capture important information when the executive team meets.
• Understand the organization’s mission, vision, and goals, and align the CEO’s tasks and priorities accordingly.
• Coordinate leadership meetings such as Steerco retreats, external stakeholder and donor meetings.

Career Growth and Development

We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career.

Qualifications

Across all roles, these are the general qualifications we look for. For this role specifically, you will have:

• 3+ years of experience in project management or general operation functions.
• Research and analysis skills, project management and executive-level communication skills (verbal and written).
• Ability to manage complex schedules, prioritize tasks, and meet deadlines.
• Handle sensitive information with discretion and confidentiality.
• Proficient in written and spoken English. It is an advantage if you speak or write Kinyarwanda.