Qualifications and Experience. 

• 5 ‘O’ levels including English Language.
• A first degree in Office Management, Administration, Business Management or related degree.
• A qualification in secretarial studies obtained from a reputable institution will be an added advantage.
• At least one (1) year working experience in a similar function.

SKILLS AND COMPETENCIES

• Good communication skills both oral and written;
• Should possess good interpersonal skills;
• Planning and organizing skills;
• Computer literate in MS Word, MS Excel.

Duties and Responsibilities 

• Receiving, screening visitors and assisting as necessary.
• Actioning correspondence and calls on behalf of the Head of Department – prioritizing and responding to enquiries by letter, telephone and email, directing them as appropriate.
• Maintaining diaries and arranging appointments.
• Receiving incoming and outgoing mails and directing them to their relevant departments.
• Receiving papers for meetings and preparing files.
• Preparing correspondences and reports using various software applications such as word, spreadsheets, databases, and graphics packages
• Maintaining records through retrieving, retaining, storing, compiling, coding and updating files as appropriate.
• Ordering of office supplies for departments and issuance of the same and ensuring that office equipment is in working order.
• Monitoring monthly departmental expenditures
• Coordination of travel itineraries for meetings, conferences, seminars and workshops
• Helping in the organization of special projects, events and office activities
• Serving tea and refreshments
• Photocopying and printing documents for the office
• Any other duties as assigned from time to time