Job description

JOB TITLE

Senior Executive Officer (Administration)

DEPARTMENT

Office of Executive Director

REPORTS TO

Executive Director

SALARY SCALE

NEMA E4

NO OF POSITIONS

01

MAIN PURPOSE OF THE JOB

To provide high level administrative, secretarial and organizational support to the Executive Director

DUTIES AND RESPONSIBILITIES
• Prepare briefings, reports, presentations and correspondences for the Executive Director;
• Manage the Executive Director’s calendar;
• Organize appointments, meetings, and travel arrangements;
• Draft, review, and manage emails, letters and reports and other communications in a timely and professional manner;
• Prepare meeting agenda, take and disseminate minutes and follow up on action points;
• Provide confidential support through handling sensitive information with discretion and maintain confidentiality in all executive matters;
• Provide Administrative support through Developing and maintaining filing systems, databases, and office protocols; and coordinating logistics for the office;
• Follow up on tasks delegated by the Executive Director to various Departments, Divisions, Units and Individuals;
• Serve us the main point of contact between the Executive Director and the Internal and External clients;
• Draft internal communications, memos, and announcements on behalf of the Executive Director;
• Monitor budgets and expenditures related to the Executive Office and report variances.

PERSON SPECIFICATIONS

QUALIFICATIONS:

Possession of a Bachelor’s degree in either of the following: – Business Administration, Public Administration, Secretarial Studies or any other related field from a reputable University or Institution

A Master’s Degree in the relevant field of Business Administration, Public Administration, Secretarial Studies, and Office Management.

EXPERIENCE:
• Minimum of 5-7 years of progressive experience in executive administrative support or office coordination roles.
• Demonstrated ability to work independently, handle confidential information, and operate with diplomacy.
• Strong organizational, time management, and multitasking abilities.
• Exceptional written and verbal communication skills
• Proficiency in Microsoft Office packages.

COMPETENCES AND SKILLS:
• Discretion and integrity
• Strategic thinking
• Communication and interpersonal skills
• Problem solving
• Adaptability and flexibility
• Attention to details

NOTE: Potential candidates should fill the attached form, attaching requisite academic transcripts and certificates . The form should be submitted to ed@nema.go.ug not later than 14th August 2025 at 5:00 P.M.