HOW YOU WILL MAKE AN IMPACT
Financial Management
Ensure sound financial management of the project in the field in accordance with the Funding agreement signed with the Mastercard Foundation, under the supervision of the Project Manager and in collaboration with the Senior Manager, Program Quality and Impact in Canada
Coordinate and produce timely project financial reports under the supervision of the Project Manager
Prepare, with the Project Manager and Finance and Program departments in Canada, the project’s annual budget planning, as well as quarterly forecasts, based on the analysis of actual and historical financial data, for internal and external reporting requirements
Ensure the implementation of appropriate accounting and control systems, in accordancewith Canadian accounting standards and Mastercard Foundation guidelines on eligible costs
Develop a project financial management and procedures manual (standards and procedures) in collaboration with the Project Manager, and ensure its application
Develop and establish appropriate accounting and financial control tools, and ensure their dissemination, compliance and application within the project
Monitor cash flow, daily operations, and monthly reconciliation, reporting variances and expected results
Ensure financial integrity and maintain internal controls for project accounting and ledger maintenance
Carry out monitoring of actual versus budgeted expenditures and variance analysis versus previous year
Prepare requests for transfer of funds to the project bank account, under the supervision of the Project Manager
Ensure regular communication and collaboration with Crossroads Canada’s finance department
Monitor all expenses and ensure that they are fully and accurately documented and authorized in the accounting software
Actively participate in annual internal and external audits when necessary and timely
Administrative Management
Ensure the application of and compliance with Crossroads International’s internal procedures in Uganda
Ensure the proper functioning of accounts payable, payroll and benefits, and make recommendations for their improvement
Ensure respect for time requirements, such as through the completion of timesheets for staff and scholars
Establish payroll in compliance with tax, social and contractual legislation in Uganda in collaboration with the Project Manager
Ensure that the project has adequate liability, property and travel insurance coverage
Prepae and monitor supplier files in preparation for financial audit reviews
Ensure proper processing, control and follow-up of monthly, quarterly and annual contributions/statements
Manage, authorize and record all Ugandan Scholar expenses
Coordinate the fulfilment of IT needs with the IT support team in Canada, as required
Goods, Services and Supply Management
Continue the set up of the project office in Uganda through the real estate search and establishment of a rental contract
Ensure the effective and economical procurement of required project goods
Ensure sound supply management
Manage the fuel and maintenance of the project vehicle
Communicate with suppliers on Crossroads accounts and/or payments, as required
Approve requisitions for all purchases of equipment, project materials and software, and maintain inventory list
Maintain financial records for fixed assets, including recording the depreciation of fixed assets
Implement appropriate controls to protect project assets
WHAT YOU WILL BRING TO CROSSROADS
- University degree in a relevant field (finance, accounting, project management, business administration) or equivalent experience
- At least five (5) years’ relevant finance experience, including 3 years on projects or programs in a developing country, or as part of an international cooperation project
- Demonstrated skills in project financial management
- Excellent organizational skills, initiative, thoroughness and resourcefulness
- Strong analytical skills and ability to communicate on complex financial issues
- Proficiency in technologies, including SharePoint, Microsoft Office Suite and financial systems
- Knowledge of the development sector, particularly in the field of entrepreneurship and human resources management is an asset
- Excellent oral and written communication skills in English and Swahili
- Knowledge of a local language is an asset
ELIGIBILITY CRITERIA AND ESSENTIAL CONDITIONS
Share Crossroads’ values and ethical standards, particularly:
A commitment to preventing, mitigating and responding to sexual violence,
A commitment to gender equality, and
WHAT WE OFFER
- An equitable, inclusive, collaborative work environment where you have the opportunity to make an impact daily.
- Enthusiastic encouragement to develop both personally and professionally, taking advantage of a range of learning and development opportunities available to our staff.
- An excellent, competitive benefits plan for you and your dependents.
- Standard vacation and sick leave entitlements and 3 days of professional development leave.
- Annual cost of living increases, pending Board approval, and salary equity reviews every three years.
