Under the close supervision of the Head of Procurement of COMESA Secretariat and the Project
Coordinator of ASCENT, the Senior Procurement Assistant shall assist the Procurement Expert in
performing the following specific tasks:
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a. Support preparation of specific aspects of the Procurement strategy, and projects
procurement market research and profiling and its update, procurement of goods,
services, and works for the Project in line with the approved and prevailing World Bank
Procurement Regulations, the COMESA Procurement Rules and Financial Rules and
Regulations.
b. Support updating and monitoring the Project procurement plan and ensuring the
timely procurement of goods and services as identified in the approved Procurement
Plan and in accordance with World Bank requirements;
c. Support preparation of solicitation documents (bidding documents, terms of
references, request for proposals, etc.) and managing the bidding/selection processes
for the procurement of goods and services under the project;
d. Participate in all evaluation activities, reporting, negotiations and drafting of contract
agreements.
e. Record of all purchase transactions in the SUN Accounting System;
f. Maintain an organized filing and documentation system that ensures all procurement
documents are well filed and in safe custody;
g. Match Purchase Orders, Goods Received, Notes and Invoices prior to these
documents being reviewed by the Director of Human Resource and Administration;
h. Carry out assigned contract management roles by putting in place contract
implementation tracking tools and review mechanisms;
i. Carry out specific procurement assignments for the project and for the requirements
specified in the project documents including publications and approvals for all stages
of the project are obtained and documented;
j. Participate in project management meetings, take minutes, and prepare reports in
supervision missions and other meetings
k. Carry out reparation of implementation and contract performance update reports and
supplier performance reports; and
l. Any other related duties that may be assigned to you by your superiors from time to
time.
8.2 EDUCATION QUALIFICATIONS
a. Minimum of Bachelor’s Degree in Procurement, Commerce, Business Administration,
Economics, Purchasing and Supplies or any other related field;
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b. Minimum of Level five Certificate from Chartered Institute of Purchasing and Supply
(CIPS-UK) or other similar national/international professional Institutions;
c. Possession of an advanced degree/Master’s degree in any of the above fields or
related fields and/or MCIPS will be an added advantage.
8.3 PROFESSIONAL SKILLS AND EXPERIENCE REQUIREMENTS
a. Minimum five (5) years of relevant working experience, two (2) of which should have
been spent working on donor funded projects;
b. Knowledge of, and proficiency in, the use of an application of Public Sector
procurement Regulations and Administrative systems particularly of the COMESA
Region member Countries especially those whose procurement laws have been
crafted based on the UNITRAL Model laws, and or following reviews of public
procurement and country systems following the application of the OECD DAC
Methodology or, if done more recently, based on the application of the Methodology
For Assessing Procurement Systems (MAPS II) Methodology;
c. Experience of working with Procurement Systems and Regulations of Multilateral
Development Banks (MDBs) or Regional Investment Banks such as World Bank,
World Bank, Asian Development Bank, Inter-American Development Bank etc.
Demonstrating in-depth knowledge and proficiency in the use of the Regulations and
administrative systems of any of these bodies with particular experience in
procurement of consulting services is required;
d. Ability to carry out end to end competitive procurement of goods, non-consultant
services and selection of consultants and the required contract management;
e. Able to work with minimum supervision in multicultural, multi-ethnic setting in teams;
and
f. Proficiency in report writing and use of online procurement systems.