JOB  PURPOSE:  To  support the   execution of  procurement  activities   by  managing the end-to-end procurement processes for assigned categories or projects, ensuring value  for money, adherence to legal and regulatory frameworks, and timely delivery of goods, services, and  works.

Key Duties  and Responsibilities

1. Coordinating and monitoring activities  for the  performance of the  Procurements.
2. ICarry out Procurement and Disposal Planning  for the entity,  coordinate the departmental plans  and  overall organizational procurement plan.
3. Coordinate and monitor the  entity’s  procurement and  disposal function  in line with the

PPDA Act and  Regulations and  Donor  funded Regulations.

4. Coordinate and supervise the tendering process in line with PPDA Regulations and Donor funded Procedures.
5. Preparing appropriate Bidding Documents and managing entire procurement processes.
6. Coordinate preparation of monthly procurement Management Information Reports.
7. Monitor procurement expenditure in comparison with the  organizational budget.
8. Facilitating the operations and  preparing reports for the  Contracts Committee.
9. Ensuring that  URC list of providers is up to date and  managing Evaluation Committee.
10. Ensuring proper  Record  keeping  and   safe   custody  of  Procurement  and   Disposal documentation.
11. Conduct Procurement training and development of needs assessments and Coordinate training activities  in liaison with PPDA, HR and  other stakeholders.
12. Managing the relationship with all the  stakeholders in the  procurement process and guiding them  on the  procedure for Bidding  during pre-bid meeting.
13. Participation in Project Developments and drafting the Procurement Plan inline with the

Donor  Requirements.

14. Drafting bid notices (Advertisements) addendum,  best evaluated bidder and  contract award  notifications.

15. Preparing, Updating and Managing the Procurement track  of all the  Projects and  follow up for monitoring and  management.

QUALIFICATIONS

1. A  Bachelor’s    Degree  in   Procurement  and    Supply   Chain   Management,   Business

Administration, Commerce or other related discipline from a recognized University.

2. Master’s Degree in Procurement, Economics, Business Administration, Project Planning and  Management or related discipline is an added advantage.
3. Must be  a member of a recognized Professional Body  such  as  Institute of Purchasing

Professionals of Uganda (IPPU)and Chartered Institute of Purchasing and Supplies (MCIPS).

4. A certificate  in  Contract  Management  and   specification Development  is  an  added advantage.
5. Good Knowledge of Computer Software Systems and  Procurement Systems.

EXPERIENCE

1. A minimum of six (6) years of experience in undertaking Procurement in the Public Sector, at least three (3) years working  as a Procurement Officer.
2. Previous experience in processing high value contracts subject to international competition, Donor Funded Procurement Procedures and  in working  with multi-Sectoral teams is an added advantage.
3. Working knowledge of the  PPDA Procurement Rules and  Procedures.
4. Should be below  45 Years of Age.

NOTE:

1. Only successful candidates will be contacted.
2. Any form of canvassing will lead to automatic disqualification.
3. Beware of fraud stars.