To provide technical leadership in development and implementation of appropriate procedures relating to the creation, storage, retrieval, archiving and/or disposal of Institute documents. Duties and Responsibilities 1. Provides technical support and advice on records management consistent with Institute policies and Records Management Standards.

2. Establishes and maintains the retention and disposal schedules.

3. Develops and coordinates records staff development programs.

4. Enforces the code of ethics for confidentiality and professional practice for the handling of records. 5. Develop policies and guidelines for a safe and healthy work environment.

6. Initiates and manages the changeover from paper to electronic records management systems

7. Designs and develops filing systems, classification schemes and undertake records surveys.

8. Supervises the management of electronic and/or paper-based information to preserve Institute memory and legacy.

9. Appraises performance of staff of the Unit. Key Result Areas

1. Technical support and advice on records management consistent with Institute policies and Records Management Standards provided.

2. Retention and disposal schedules developed and maintained.

3. Records staff development programs developed and coordinated.

4. Record code of ethics for confidentiality and professional practice enforced.

5. Policies and guidelines for a safe and healthy work environment developed.

6. Changeover from paper to electronic records management systems initiated and managed.

7. Filing systems and classification schemes designed and developed; and records surveys undertaken. 8. Management of electronic and/or paper-based information supervised. 9. Staff supervised and appraised.

Person Specifications Qualifications An honor’s Bachelor’s degree in either Library and information management, records and archives management or information science from a recognized University or institution Work Experience A three (3) years working experience as a records officer in government or an equivalent level from a reputable organization. Competencies i. Technical

 Planning, organizing and coordinating

 Information and Communications Technology

 Coaching and Mentoring

 Delegation

 Records and Information Management

 Accountability ii. Behavioral

 Effective Communication

 Ethics and Integrity

 Concern for Quality and Standards

 Results Oriented

 Public Relations and Customer Care