Functions / Responsibilities:
1. Carry out and support coordination of procurement activities in the office, including revision and
consolidation of purchase request forms, organization and evaluation of bidding processes and follow up on purchase orders until the successful delivery of the products or services and timely payment to
suppliers.
2. Assist supervisors in more complex, higher-value purchases.
3. Support the development of procurement plans to optimize purchasing power and facilitate the
implementation of project activities.
4. Participate in negotiations of terms and conditions of purchases and help resolve issues related to the delivery of goods and services.
5. Provide technical guidance to requisitioners and all staff in the office on preparation of specifications and procurement instructions and procedures. Participate in the development, evaluation, and updating of systems and procedures for procurement; suggest areas for improvement and risk-mitigation measures.
6. Identify local and international suppliers and service providers; participate in their evaluation taking into consideration quality, prices, reliability, and services and the organization’s best interests.
7. Contribute to the development of tools for tracking of contracts, agreements, and progress toward the achievement of the procurement plans and schedules

Coordinate the maintenance of files with all required documentation and the preparation and timely
submission of reports and statistics.
9. Provide specialized support in the planning, implementation and monitoring of logistics activities related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
10. Coordinate logistics operations with other UN Agencies, partners, and government authorities.
11. Plan and coordinate fleet activities of the office and monitor fuel consumption and maintenance of
vehicles.
12. Coordinate service and maintenance of office facilities and equipment and a continued supply of all
essential utilities and items used in the office.
13. Guide, train and may directly supervise junior staff in the Unit.
14. Participate in inter-agency procurement working groups when requested.
15. Perform other duties as may be assigned.
Required Qualifications and Experience:
Education
• University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related
field from an accredited academic institution with four years of relevant professional experience; or
• High school diploma with six years of relevant professional experience
• Certification in Procurement, Logistics or Supply Chain Management is an advantage
Experience
• Experience in procurement and logistics and working with service providers and vendors
• Experience with asset management process;
• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage
• Experience working in an international organisation in a multi-cultural setting an advantage.
• Experience in training and coordinating teams
Skills
15. High level of computer literacy
16. Knowledge of SAP highly desirable
17. Ability to work with national and international institutions;
18. Ability to prepare clear and concise report;
19. Demonstrated ability to and exercise sound judgment;
20. Ability to supervise staff and coordinate administrative activities
21. Excellent communication and negotiation skills
Languages
• For all applicants, fluency in English is required (oral and written).
• Knowledge of French (oral and/or written) will be considered an advantage.