Key Responsibilities (not all-inclusive, nor exhaustive)

1. Perform basic maintenance of outdoor/indoor environments, to keep them

clean, well organised and in a good condition.

2. Provide support in loading/offloading and moving office equipment, furniture, baggage and other items for efficient site maintenance services.

3. Support preparation and delivery of food and beverages, arrange for basic refurbishment and maintenance of kitchen area and equipment to facilitate efficient service.

4.Document and recommend records for destruction in accordance with the approved retention periods (6 years for financial documents). A “Records Disposal Form” & certificate of destruction must be completed by the registry clerk/archivist and submitted to the Records Manager upon the disposal of records and retained in hard copy.

5. Provide laundry services including basic maintenance of related equipment, to ensure that WFP office and guesthouse items are clean.

6. Provide efficient cleaning services including kitchens and toilets to ensure clean, hygienic and well-organised working environment.

clerk/archivist and submitted to the Records Manager upon the disposal of records and retained in hard copy.

7.Ensure proper completion of the certificate of destruction: this should contain information about the record series identified (by a file code) that are destroyed. The certificate should include titles, file codes, retention periods, date range, disposal date, and destruction method.

8.Archive and organise documents in the store (this may include NFIs as required) to enable proper retrieval when required.

9.Ensure Integrity of financial records: ensure that the security, accessibility, custody, and authenticity of records are protected.

10.Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations.

11. Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available for the business team. 12.Receive documents/parcels from client units and organize for their dispatch to the various destinations both international and local deliveries.

13.Scan invoices received and forward to Finance for upload into ITS. 14.Coordinate delivery of letters and parcels to respective units/staff in Yaoundé office.

15.Record and Monitor Admin Attendance and Leave for Staff.

16.Receive and register all WFP CMCO invoices.

17.Provide statistic on invoice tracking and courier for corporate compliance use and vendor/stakeholder’s feedback.

Qualification & Experience

Education

Completion of secondary school education.

Experience

Atleast 01year experience in Administrative related work.

Knowledge & Skills

-Ability to use standard office equipment such as photocopies and scanners.

-Knowledge of standardized business support work routines and methods.

-Knowledge of standard office software packages, e.g Microsoft word and excel.

-Uses tact and courtesy to give and receive information with a variety of individuals.

-Ability to work under strict deadlines and follow clear instructions.

Languages

Fluent in oral and written English or French.