Roles and Responsibilities:

o Oversee the day-to-day management, scheduling, and deployment of vehicles used in the training programs.

o Ensure all training vehicles (motorcycles, light vehicles, trucks, buses, etc.) are available, functional, and fit for purpose according to training needs.

o Plan and coordinate vehicle use to maximize efficiency and availability for both practical training and examinations.

o Coordinate, support the uptake of new trainees and schedule training programs

o Develop and implement preventive maintenance schedules for all vehicles, including regular servicing, safety inspections, and technical checks.

o Identify, manage, and coordinate timely repairs and servicing with trusted workshops and service providers.

o Maintain detailed service records and history for each vehicle in the fleet.

o Ensure all vehicles comply with Ugandan traffic laws, insurance requirements, licensing, and regulatory standards.

o Conduct regular vehicle safety inspections and immediately address any defects or safety concerns.

o Promote and enforce road safety standards among instructors, trainees, and other drivers.

o Prepare and manage the fleet operations budget, ensuring efficient allocation and use of resources.

o Monitor fuel usage, maintenance costs, and vehicle depreciation to control operational expenses.

o Implement cost-saving initiatives without compromising safety and quality.

o Maintain an up-to-date inventory of all fleet assets including vehicles, spare parts, and accessories.

o Keep accurate records of vehicle movements, mileage, fuel consumption, servicing schedules, and incidents. o Ensure tracking systems (GPS or manual logs) are used effectively for fleet monitoring.

o Supervise driving instructors, trainee drivers, and mechanics when interacting with the fleet.

o Provide technical advice and guidance on vehicle handling, maintenance practices, and defensive driving principles.

o Conduct induction and periodic refresher sessions for staff and trainees on fleet safety procedures.

o Develop and implement a system for reporting, investigating, and documenting accidents, damages, and near misses.

o Work with the insurance providers to ensure proper claims processing where necessary.

o Analyze incidents to identify trends and recommend corrective actions to prevent future occurrences. o Work closely with the Head Project Management and Business Development to ensure that vehicle availability aligns with training schedules.

o Advise on technical specifications for procurement of new training vehicles and driving aids (e.g., simulators).

o Participate in training sessions to teach basic vehicle maintenance, daily inspection checks, and safe vehicle operation Key Skills and Competencies

o Strong knowledge of vehicle mechanics, fleet management systems, and road safety practices.

o Excellent organizational, planning, and time management skills.

o Strong problem-solving and decision-making abilities.

o Good understanding of Ugandan transport laws and regulations.

o Ability to supervise and train teams in a multicultural and learner-centered environment. o Strong computer literacy (especially MS Excel for tracking fleet data).

o Business development skills are an added advantage Required Qualifications

o Bachelors in Business Administration, Transport Management and Logistics, or a related field.

o Auto mechanics, certification in Fleet Management, Defensive Driving, or Vehicle Maintenance is are added advantages.

o At least 3-5 years’ experience in fleet management, preferably in an NGO, training institution, or transport-focused organization.

o Valid driving license (preferably Class A, B, CM) and excellent driving history. o Experience working with maintenance workshops, procurement processes, and insurance claims handling.