To efficiently and effectively manage the Supply Chain department and ensure that it responds in a quality and timely manner in meeting the Program’s requirements, while upholding World Visions procedures and maintaining high level of accountability and integrity.

KEY RESPONSIBILITES.

Procurement Management

• Ensure procurement transactions are carried out in accordance with WVI financial guidelines, policies and procedures.
• Supervise the review of each requisition for completeness and ensure that appropriate sources/competent suppliers are identified, bids invited and evaluated and orders awarded based on application of best practices to obtain consistent value for money.
• Ensure Purchase Orders are processed in a timely manner and that users are kept informed on the status of their requisitions and movement of goods.
• Review contract documents for purchases of goods and services and ensure that contract terms adequately protect the interests of World Vision and where negotiations are necessary ensure that they are conducted in a professional, ethical and transparent manner.
• Provide policy and technical advice on all aspects of procurement and logistics.
• Support supplies and service inclusion during proposal development
• Ensure that services providers are vetted through blocked party screening and ither due diligence measures.
• Ensure high quality procurement of consultants for various project evaluation and assessments
• Ensure that suppliers and service providers are appropriately selected and onboarded for LTAs.

Logistics

• Oversee the receipt, storage, transport and delivery of WV cargo at the primary warehouse in Juba and the transit warehouses in the zonal offices.
• Manage the flow of information and goods in the supply chain in a manner that optimizes the use of resources and utilizes market opportunities as they arise.
• Ensure that WVSS obtains and scale up use the new item tracking system (ITS) for improved logistics management
• Ensure supplies are stored appropriately and delivered to field locations in a timely manner
• Ensure that warehouses have adequate equipment and meet standard requirements.
• Work with project managers and operations to ensure timely distribution and utilization of project supplies
• Coordinate with the logistics cluster to facilitate transportation of project supplies in  a timely manner
• Ensure stock reports are accurate and regularly updated.

Liaison

• Liaise with users to help in need identification, procurement / logistics planning and prioritization to achieve optimal and responsive service delivery.
• Liaise with finance and other departments to ensure invoice payments are properly documented / approved and are done in a timely manner.
• Network with other agencies engaged in similar business to leverage common opportunities in procurement and logistics operations.

Team Leadership and Performance management

• Planning and coordinating departmental meetings to review status of tasks, and updating management on the progress of the departments’ functions.
• Evaluating supply chain business process and identifying Key performance indicators (KPI’s) to be used to monitor the processes.
• Continually monitor supply chain staff performance to ensure a match between individual staff skills / competences and the tasks assigned, and to facilitate optimal team performance.
• In the process of supervision, work with P&C Department on staff development through effective performance appraisals.

Vendor management

• Maintain list of sources of supply and explore/investigate new or alternative suppliers.
• Represent the organization in dealing with vendors, in so doing foster and preserve an image of integrity and courtesy so that mutual respect and confidence is established between the organization and its service providers

Controls, compliance and Systems development

• Regularly evaluate control measures used to manage risk in all supply chain business processes and guide management in development / improvement of control measures as necessary.
• Ensure consistent adherence to control measures and compliance with WV supply chain policies and guidelines.
• Regularly review the existing supply-chain operating procedures, systems, structures and manuals and update as necessary to cater for Program’s growth, technological and operational changes

Other responsibilities

• Perform any other duty that may be assigned by the Support Services Director
• Attend and participate in daily devotional meetings.

REQUIRED EDUCATION, TRAINING, LICENSE, REGISTRATION, AND/OR CERTIFICATION.

• Bachelor’s degree in business or relevant field with Post-Graduate Diploma in purchasing and supply management (CIPS) UK and a Member of Chartered Institute of Purchasing and supply UK (MCIPS) or any other recognized supply chain professional body.

REQUIRED PROFESSIONAL EXPERIENCE.

• At least five years management level experience leading a procurement and logistics team in a demanding work environment, preferably with an International NGO
• Sound negotiation skills along with business acumen essential, coupled with attention to detail, maturity in decision making and time management skills
• Working knowledge of international procurement procedures.
• Working knowledge of import and export procedures/documentation Port operations.
• Mature and committed Christian.
• Mature proactive person with initiative, drive and honesty with high level of integrity, who can perform and meet expectations with minimal supervision;
• Computer literate and hands-on knowledge of Ms Office packages with experience in administration of computerized Supply chain systems.
• Good communication and interpersonal skills and ability to work in a multi-cultural environment.

REQUIRED TRAVEL AND/OR WORK ENVIRONMENT ACCOMMODATIONS

• This is a Juba- National Office based position with travel to Zones as and when needed.

PREFERRED EXPERIENCE, KNOWLEDGE AND/OR OTHER QUALIFICATIONS.

• World Vision working experience
• Must adhere to set security standards.
• Ensure a gender perspective in the scope of work
• Ability to work in and contribute to team building environment
• Cross – cultural sensitivity, flexibility and emotional maturity
• A professional able to stand above denominational diversities.