KEY RESPONSIBILITIES:
• Coordinate immigration activities for expatriate staff and their families and foreign students– i.e.
processing of employment/study permits/Temporal Permits and other related documents and
ensuring that all expat staff and expat students have valid relevant permits and that all visas,
residential permits, and other legal requirements of expatriate staff and students are handled
appropriately, this includes monitoring permit expiry dates.
• The HR Administrator will need to be confident with the various software packages used within the
school such as word, excel, ENGAGE, Google calendar, Pastel.
• Take effective minutes for key meetings to ensure accurate records and accountability.
• Make practical arrangements such as food and accommodation for school guests and for interview
candidates.
• Co-ordinate arrangements for school events as required such as Chofa and Long service awards
ceremony, Labour Day, Women’s Day, Family Fun Day.
• Produce regular statistical reports for HR reports eg. sickness absence, other absences, disciplinary
cases etc.
• They will keep a record of staff and worker’s training in child safeguarding.
STAFF:
• act as the first point of contact for workers and the local and regional Union matters

Work with HR Manager to ensure up-to-date and complete bank of job descriptions
• Support and act on dissemination of information to staff and workers as appropriate.
• Regularly update worker/staff establishment/List
• Ensure information on all workers and staff is correctly and regularly updated and filed and that all
staff/workers have contracts and all staff have signed SoC.
• Providing administrative support in School’s Disciplinary and grievance matters.
• Creating and updating staff and workers records on ENGAGE
• Ensure all teaching staff and other professionals are registered with their respective professional
bodies.
• Maintain strict confidentiality when handling staff appraisal documentation and salary information.
RESOURCES AND INFRASTRUCTURE:
The HR Administrator is
• expected to be a good steward of the School’s financial and material resources.
• Maintaining and updating inventory of domestic items in staff houses and storeroom.
PASTORAL CARE, SPIRITUAL GROWTH AND ENRICHMENT:
• Contribute to and benefit from the wider life of the school by getting involved in student and staff
programmes that promote well-being, enrichment and spiritual growth.
EXTERNAL RELATIONS:
• Support the HR Manager to maintain links with local government departments and agencies such as
immigration, labour office, police, district hospital, District Commissioner’s office, national
registration office, NAPSA, workers compensation.
• Team work will be vital to ensure the public message of Chengelo is consistent across all sections of
the school. The role will require occasional travel to regional government departments in Mkushi
and Kabwe.
GENERAL:
• Provide a safe, calm, and well-ordered environment for all pupils and staff, focused on safeguarding
pupils and developing their exemplary behaviour in school and in the wider society.
• The post holder will be expected to undertake any other duties or tasks as reasonably directed or
requested by the Principal.
REVIEW AND AMENDMENTS:
This job description should be seen as enabling rather than restrictive and will be subject to regular
review in consultation with the post holder.