The focus of this position is to provide Travel related services within the Service Delivery model of the RSCE. The post provides guidance and direction to the relevant service delivery area with regard to travel related issues and processes.

On behalf of the service line, the Travel Assistant supports the Centre as follows:

• Resolves client queries logged through iNeed within agreed Service Level Agreement.
• Creates work orders in iNeed, monitors work orders, and provides daily reports on ageing analysis. Closes work orders in iNeed.
• Calculates air fare, excess baggage entitlements, terminal expenses, daily subsistence allowance for staff and dependents traveling on missions, etc.
• Calculates airfare for requested destinations, lump sum, and costs for shipment of personal effects.
• Processes DSA advance; and expense reports.
• Provides information to staff and consultants on the most direct and economical route, and plans routings, and itineraries plus the most economical airfare rates for such travel as permitted by rules and regulations.
• Provides information on rates and travel schedules for specific itineraries. Advises on travel issues. Replies to queries to clients.
• Contacts airlines or travel agency to make reservations at least expensive fares, and requests issuance of tickets.
• Arranges tickets for official and training travel; arranges tickets and cargo pace for repatriation of Human remains; Arranges tickets for medical evacuation.
• Advises substantive offices, travelers, and other relevant staff of arrival information, requesting arrangement to be made accordingly for traveler.
• Checks entitlements eligibility, approves entitlement leave, calculation of points according to cycles, post travel management, update of leave card, and compilation of staff benefits accruals.
• Processes entitlement travel service as requested by client missions and RSCE Staff.
• Approves payments in UMOJA; monitors payments activities, provides feedback to clients on payments made.
• Performs other duties as required.

Education:

• High school diploma or equivalent is required.

Work Experience:

• A minimum of five (5) years of progressively responsible experience in travel administration or related area is required. The minimum years of relevant experience is reduced to three (3) for candidates who possess a first level degree or higher.
• A minimum of two (2) years of experience in Enterprise Resource Planning (ERP) software e. g. Umoja or similar is desirable.
• Experience in application of United Nations or similar international organization’s Staff Rules and Regulations in an operational environment is desirable.
• Experience in a shared service center or similar setup is desirable.

Languages:

• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required; knowledge of French is desirable.