The Supply chain Warehouse Officer is responsible for the efficient coordination, supervision, and management of Inventory for the IRC’s Freetown Office. The position is also responsible for maintenance and policy standardization.

KEY RESPONSIBILITIES

The Warehouse Officer is accountable for the implementation of IRC Inventory and Warehouse management policies and is responsible for the following.

• Supply Chain Planning

•  Prepare warehousing plans, and distribution plans.
•  Training of GSC Standard Operating Procedures (SOPs) for Inventory

• Materials Receiving and Dispatch

• Use the IRC ERP Application i.e. INTEGRA to process all inventory (ie. receipt and up to product dispatch)
• Manage and document the materials-receiving process (handling, storage)
• Inspection of materials during dispatch and up-to-date documentation
• Potential inventory shortages and provide updates on stock level
• Implement GSC SOPs on Pharmaceutical inventory management.
• Manage all Contribution In Kind (CIK) and Closed Grant Inventory

• Warehouse Documentation

• Update stock cards, Bin Card, Delivery inventory system regularly
• Implement standard warehouse documentation processes i.e. Delivery Report, Waybills, Store Release, Bin Cards, Stock Cards.
• Maintain the Warehouse activity book recording (i.e. Warehouse Register) for all outgoing and incoming receipts and activities.
• Ensure the Warehouse Authorization Schedule is up to date and display.

• Warehouse Controls

• Participate and produce accurate report for Year End Counts exercise.
• Arranges and Undertake 20% inventory cycle count for all stock kept in the warehouse.
• Conduct internal inventory checks and keep records of all records including cycle count.
• Implement (FIFO, FEFO, LIFO) procedures for goods in the warehouse.
• Ensure Warehouse is restricted to visitors with appropriate signs display in strategic location.
• Manage casual laborers in the warehouse.

1. Warehouse Safety 

• Implement and ensure clear safety procedures.
• Ensure the maintenance of warehouse building(s), fittings, and equipment.
• Ensure warehouse is regularly fumigated against pest, rats, rodents etc.,
• Maintain and service fire extinguishers regularly

• Reporting 

The Warehouse Officer  is responsible for preparing and submitting accurate and analytical report:

• Monthly Warehouse report to Freetown Supply Chain Manager by the 2nd of every month.

Supply Chain Assistant Competency matrix:

The Supply Chain Competency matrix is the primary supporting document to this job description and the Supply Chain Inventory/Warehouse Officer must ensure that all tasks are performed to standard.

Key Working Relationships: 

Position directly supervises:  Nil.

Other Internal and/or external contacts: 

Internal:   Regular relationships with program staff, Operations, and Kenema Supply Chain Staff.

External:  Vendors, Partners, Donors.

Requirements:

Education: College diploma or equivalent in Supply Chain Management, Logistics, Business Administration, or related field.

Work Experience: 1-3 years of work experience in supply chain operations (Asset, Warehousing & Inventory)

Demonstrated Skills and Competencies:

• Good collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across cultures, organizational units, and suppliers.
• Familiarity with drug inventory management and medical supply chain principles
• Ability to roll out supply chain Inventory policies and SOPs
• Good knowledge and understanding of practical Supply Chain procedures and maintaining supply pipelines in areas with weak infrastructure.
• Strong organizational, interpersonal, and communication skills.
• Good computer competency with word processing, spreadsheets, and databases
• Willingness to participate and contribute as a team member, under challenging working and living conditions.
• Able to work effectively in a highly matrixed structure

WORKING ENVIRONMENT: 

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC is equal opportunity employer, considered all the candidates based on merit without regard to race, sex, color, nationality, religion, sexual orientation, age, marital status, veteran, or disability.